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Agenda for February 2022 Meeting

2022 AgendasAgendas Uploaded on April 2, 2022

Yarcombe Parish Council Agenda

Chairman: Cllr Steve Horner

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email: yarcombe.clerk@yahoo.com

To: Cllrs Steve Horner, (Chairman), Lesley Pidgeon (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford

All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in the Jubilee Village Hall on Monday 7th February 2022 at 8pm for the transaction of business as set out below.

Covid statement
We shall be following the Village Halls Conditions of Hire surrounding Covid 19 for everyone’s safety during our meeting:
Please do not enter the meeting should you have recently been abroad, been in recent contact with anyone with Covid or feel any Covid symptoms. Please sanitise hands on entry and exit, adhere to Social Distancing, and we shall ensure the Hall is ventilated for the duration of the hire period.

The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary

3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 10th January 2022.

5. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

6. Parish Council Priorities including Clerk and Correspondence
New Councillors – Candidates
Agreement to Applicants – they will need to sign a Declaration of Acceptance of Office and also a Declaration of Interests Form which to send to Democratic Services – Clerk just needs to update the website and PIL.

Speed through the village
Maggie Lane and Pat Bright have both emailed reporting traffic coming through the village at high speed – emails to all Councillors refers.

Signage for crossing pedestrians is unlikely due to response from previous enquiry to Highways re a crossing at Mount Pleasant – “… this kind of request would normally go through our Traffic management Team, however, I know the response will be that there is no funding for new signs, they will only pay for signs which are already in place and have been damaged and need replacing. It would also need to be considered the amount of users likely to be crossing at this point.

Drainage works past the village hall (culvert on the right)
Dave at Highways emailed to advise he had chased these works as it was also picked up by the safety inspectors – the contractor who was (as still is) carrying out the works has sincerely apologised as it was forgotten.
Works are still scheduled to be done in this financial year and he has suggested to him that they request an early start.

Queens Jubilee
Reply from Jean Rich – “We had a short discussion about the Jubilee at our meeting on Tuesday. . One of the PCC is going to speak to Mr. Meyrick as we seemed to think the last beacon was on his land. He may well like to help with this but we can’t take that for granted. We are willing to help the Parish Council with this special celebration.”
Suggestions for the event and does anyone have time to take this forward?

Crawley Farm traffic lights
Clerk has emailed Highways for a timescale of when these works may be completed and received the reply “I would like to be in a position to award the work and commence on site in the spring/ early summer. Currently we are looking at soil nailing the slope as a primary option and once we are engaged with a contractor we should be able to advise of likely works durations.”

Planters on the Layby – One is cracked and may need replacing in the Spring/Summer 22
John Salter Award – Advert placed in Voices for Nominations by 31st March
Footpath 19 repair costs to claim from Liberty Couriers – Unsurprisingly, the number the can driver left is not a valid number and there is no website for the company. Facebook page found and copy of Phil’s invoice and the vans reg sent by message to them 22.01.22
Fencing repairs – estimates requested from Phil Holness with a view to apply for more P3 monies to cover the cost.

7. Open Session for Public Participation

8. Finance
a. Summary of Financial position:

Bank account balances as at 29.01.22
Lloyds £443.28
Unity Trust C/A & Instant Access £11,513.83 £11,957.11
Forecast Cash Book Balance at 31.10.21 after below payments £11,072.61
Less Ringfenced:
1. Money allocated for P3 expenditure £1,054.87
2. Money allocated for Highways / Village Maintenance £331.30
3. Election Costs £600.00
Yarcombe Inn Community Project – Illustrated History of The Yarcombe Inn
£556.69
CIL Monies received re Linhay £978.13
Remainder of Balance after above Ringfenced monies £7,551.62

b. To ratify payments as follows:

Payment Date Payee Details of Payment Amount
31.01.21 Netwise Website Hosting, Support, Maintenance 360.00
31.01.21 Netwise Web domain – yarcombeparishcouncil.org.uk 18.00
31.01.21 Sarah-Jane Martin Clerks Wages 239.20
31.01.21 HMRC PAYE 59.80
31.01.22 Blackdown Hills Parish Network Renewal of Membership 97.50
31.01.22 Phil Holness Footpath 19 repair 110.00

• Re Planning Ref 20/1225/FUL, Land Opposite Yonder Marsh Farm Marsh Honiton EX14 9AH – £2,182.21. We are still awaiting to hear about the CIL due – EDDC were contacted in October and November.
• Change of Signatories on unity Trust Account – to remove Clive and add one other – any Volunteers?
• Lesley to sign form to close Lloyds bank and transfer funds to Unity Trust

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.
Rear porch extension. – The Threshing Barn Watchford Farm Yarcombe Honiton EX14 9LZ
Ref. No: 21/3356/FUL Status: Pending Consideration

Certificate for lawful use of agricultural dwelling to unrestricted dwelling. – Sunnyfield Bungalow Yarcombe Honiton EX14 9NB
Ref. No: 21/3279/CPE Status: Pending Consideration

Demolition of existing outbuildings and construction of new garage with workshop above – Crisland Cottage Yarcombe Honiton EX14 9AB
Ref. No: 21/2758/FUL Status: Approval with conditions | Case Type: Planning Application

Install boiler in dairy and flue on south elevation – Stout Mill Yarcombe Honiton EX14 9LZ
Ref. No: 21/3299/LBC Status: Pending Consideration

West chimney stack: remove 14 courses of bricks down to the ridge line, and rebuild using matching replacement bricks and lime mortar. Install chimney pot with multi-fuel chimney cap; install lead flashings to all elevations of chimney and install flue lining. East Chimney Stack: remove mortar fillet and install lead flashings to all elevations and replace flue lining. Remove fire place from office and sitting room and open up original fireplace and install wood burning stoves. – Stout Mill Yarcombe Honiton EX14 9LZ
Ref. No: 21/2402/LBC Status: Approval with conditions

House alterations including replacement porch, removal of late 20thc. outhouses and internal rearrangement, with extension and alterations to existing rear annex. – Hay Farm Yarcombe Honiton EX14 9BQ
Ref. No: 21/3349/FUL Status: Pending Consideration

Adjacent Parishes:

The next meeting currently scheduled as Monday 7th March at 8pm,

PART B

The Nominations and voting for the 2 new Councillor positions