Agenda & Clerks Report for February 2018 Meeting

2018 Agendas Uploaded on March 6, 2021

Cllr Nick Randle

Sarah-Jane Martin
The Belfry
Honiton, EX14 9BD
Tel: 01404 861234

To: Cllrs Nick Randle, (Chairman), Lesley Pidgeon (Vice Chairman), David Barnes, Steve Horner, Tony Long, Sue Parris, Clive Stone, Maggie Tomkinson, Tony Wiggins, Cllrs Ian Chubb and Paul Diviani.
All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 5th February 2018 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk
29th January 2018

1.Apologies for Absence
Cllr Tony Wiggins

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.

3. Minutes.
To sign as a correct record the minutes of the Parish Council Meeting held on Tuesday 9th January 2018.

4. Open Session for Public Participation.

5. Parish Council Priorities
The topic for this month is to be “Community Engagement”.
An invitation has been sent to all Yarcombe Groups to send a Representative to the meeting to discuss Yarcombe Parish Priorities and for them to raise any issues or concerns. There is also proposed to be an update on the Yarcombe Inn project.

6. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.
c. Discuss where to prioritise spending the £1,000.00 allocated from the Parish Council balances at the last meeting, for ditches and dykes works.

7. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

9. Clerk and Correspondence
Discussion / Decisions and Actions required:
• A further collision on the A30 outside Tony Longs, w/c 15 January
• Cllr Pigeon has seen a poster advertising Yoga for dog walkers – to pick up their dog poo – see copy attached.
• Email received from Brian Lane-Smith, chairman of South West Airfields Heritage Trust, a not for profit, educational charity that is dedicated to maintaining the WW2 Aviation heritage of the Blackdown Hills. They operate two Heritage Centres: one on Dunkeswell Airfield and one on Upottery Airfield at Smeatharpe plus undertake talks and tours as well as supporting local Schools in the teaching of the history that took place at local Airfields.
“We are writing to you because we have been advised that there is a fund of money held by Devon County Council called “Parishes together Fund” ….and we have a number of projects that we would like to fund, hence our approach to enquire whether your Parish could help. For example, at
We wish to install a 43” touch screen as part of an audio-visual system that will allow visitors to access film, pictures and the history of what took place there during WW2.
Cost: £1,080
To glass-in the displays under the story-boards
To light the displays under the storey boards with low voltage LED strip lights.
To build a disabled ramp from modular steel and aluminium parts
£4,500 to be confirmed
Smeatharpe (Upottery Airfield)
£500 towards part-funded cost of Audio Visual / Touch Screen history presentation

10. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority
• Ref. No: 17/2524/FUL – Extension to agricultural building, Grove Well Farm, Yarcombe, Honiton, EX14 9BJ
Status: Pending Decision
• Ref. No: 17/2739/FUL – Change of use and works to convert traditional barns to four units of self-contained holiday accommodation together with the demolition of modern agricultural buildings at
Hares Farm – Hares Farm Yarcombe Honiton EX14 9AZ
Status: Pending Decision

11. To confirm the date of the next meeting being Monday 5th March at 8pm in The Jubilee Hall, Yarcombe

Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 5th February

Item 6 – Finance – Update on current Financial Situation:

Bank account balance £23,950.37 as at 11.12.17 £
Cash Book Balance at 29.01.18 (Bank £23,950.37 less unpresented cheque plus receipts paid in), as at 29.01.18 22,804.90
Less Ringfenced:
£1,000.00 for Highways to be decided on 1,000.00
Money allocated for P3 expenditure
Yarcombe Inn Community Project – Net 13,485.73
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets

Yarcombe Inn Project Ring Fenced Donations and Expenses:

Date Donations Payee Donation £ Net Cost £
July–Aug 17 Total Cheques, Cash & 338.00
Sep-Nov 17 Total Crowdfunder 1 & 2 12,830.56
27.07.17 Y Inn Donation re banners and flyers 260.00
30.09.17 The Hive 83.33

31.08.17 From YPC 500.00
28.09.17 Wessex Re-investment Soc 500.00
24.10.17 Irvine Nott Valuers 850.00
11.11.17 Josie Miles refund re CF 2 90.00
28.11.17 Pub Hub x 2 events 1065.50
28.11.17 Donation 15.00
Totals £15,009.06 £1523.33


6b – Payments to be approved and made in line with the following schedule:

Date Payee Details of Payment Chq Nr £
20.01.18 C Stone Re Parishes Together Funding Project – Exps to JLW Svcs re gabion installation 569 95.00
20.01.18 Messrs Dyer Re Parishes Together Funding Project – Hire of Mini Digger and work in Moorhayne Lane 570 300.00
29.01.18 Sarah-Jane Martin Salary 571 202.52
29.01.18 HMRC PAYE 572 50.80

Item 7. Reports
To provisionally receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors
f. The Clerk
Item 8. Correspondence
8.b Further Correspondence as follows (for more details and copy emails please email the Clerk):
• Email received from Helen Selby, Highways concerning the water spilling over the A30 from the wood to the village before the 30mph signs to advise the gullies are due to be dredged shortly.
• Email received from Helen Selby, Highways, concerning the repairs/replacement of the chevrons and bollards which were damaged in recent vehicle incidents – these will be repaired/replaced shortly.
• Email received from Catherine Bass in response to our email about the demand for increased sized agricultural buildings – “This correspondence was discussed yesterday evening at the BHPN meeting. The next BHON training session on planning will be run by Lisa Turner and this topic will be used to take this further. to potentially form the basis of a set of recommendations that can be shared AONB wide for the benefit of all parishes … and their neighbours!
• Email received from Stephanie Jones of Membury acknowledging our email concerning agricultural planning applications – to be raised at the next meeting.
• Email received from Ken Pearson of Stockland concerning the agricultural planning – “I will forward this to all of Stockland Cllrs for discussion at next week’s meeting and our Neighbourhood Plan incorporates similar Screening and Dark Skies conditions”.
• Acknowledgement received from BT Openreach concerning the fluorescent tubing for the telephone pole on the corner in the village – we await a further response / action.
• Email received from Stephanie, Membury Parish Clerk “Cllr Simon Foster is the main lead for dealing with highway and flooding issues in the parish and he reported to the last pc meeting that Devon County Council had released maps within the last year showing where all their assets were located e.g. easements, grips, buddle holes, culverts and gullies, so it was now possible to see what belonged to the county council. This meant if any were blocked they would be cleaned out on an annual basis and on an interim basis if they caused flooding for more than 24 hours. Cllr Foster reported that apart from the ditches, which were the land owner’s responsibility, most of the other drains, ditches etc. belonged to Devon County Council and were their responsibility. He had attended the Devon Highways Parish and Town Council Conference where it was reinforced that the prospects of getting any volunteer Road Wardens or paid workers to do work on the highways was not realistic. Devon Highways said that councils cannot use a paid worker unless they have their own insurance to cover the work they did. If a contractor was used, they needed to have all the necessary insurance in place to carry out the work. This information may help if we wish to consider using our PTF next year to pay for a Lengthsman”.
• Forms completed and sent to the Unity Trust Bank for our application to open a new current account.
• Application for the Parishes Together monies applied for – £443.30
• Email from BT Openreach requesting further information about the pole which I the Clerk has responded too with the pole number.
• Email received form The Brain Cancer Trust requesting it is forwarded to the Councillors for consideration
• Email received from Ali Eastland at Devon CC which states Meg Booths response at Novembers Highways meeting to Councillor Hart to report on concerns raised regarding the quality of pothole repairs in East Devon:
“Pothole repairs address the symptoms of road failure in a quick and cost-effective manner. The repair addresses the Council’s duty to keep the road in a safe condition. However, as they do not always address the cause of the damage such as a weak foundation or an ageing road surface, sometimes a pothole repair (or the road edge next to it), will fail in a relatively short period of time. We do want to know when this happens and encourage road users to report this using the website
The data that we are collecting from the safety pothole repairs is being used to generate potential investment schemes. This year in the East Devon area over 130 planned schemes such as patching or resurfacing have been identified using data collected from pothole repairs. Such schemes address the causes of failure and provide a longer-term solution. The number of potholes in East Devon this year has reduced by 37% when compared to an average of the last three years. Although weather has a large impact on the number of potholes, the reduction is a welcome indication that the current strategy is delivering positive results”
In addition to the above, here is a link to the Town and Parish councils which covers how the funding shortfall is addressed and how repairs are prioritised. It includes details on the asset strategy and explains the
rationale behind maintaining roads which are still in a fair condition rather than always attending to worst first.


Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 29.01.18