Agenda & Clerks Report for July 2019 Meeting

2019 Agendas Uploaded on March 6, 2021


Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining and Cllr Ian Chubb
All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 8th July 2019 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk, 28TH June 2019


1. Apologies for Absence
John Carter

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.

3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 3rd June 2019.

4. Parish Council Priorities
• Presentation of the John Salter Award, to the Yarcombe Young Farmers. This was John Carters nomination and he would like us to “emphasise their valuable work helping to support the Village Hall”.

5.b Open Session for Public Participation
• The new owners of the Yarcombe Inn would like to introduce themselves, talk about the inn and take questions.
• Discussion about the crowdfunding monies and suggestions.

6. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.

7. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
Report received for May
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

8. Clerk and Correspondence
Discussion / Decisions and Actions required:
• Return of Councillors’ Register of Interest Forms (Charlotte, Shaun, Lesley)
• ID cards for new Councillors
• We have been asked to provide a couple of Councillors Volunteers for the village market to sell pies in September (14th)
• To acknowledge the new tree in the layby – email received from Jon Stockwell “Just to let you know George and I planted up the new tree yesterday. Really helpful to have George’s pick up to do the hard work! If anyone asks the tree is an Acer ‘October Glory’ and should have brilliant autumn red colours”.
• Parish Information Leaflet – propose to continue with print edition and update the online version
• Consideration of the mobile speed radar system or other measures due to the speed of traffic coming through the village.
• Longcroft Meadow Signatory update – Mandate Variation From to sign.

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
To discuss formalities of a visit when having applied for planning permission

• Extension to covered silage clamp – Moxhayes Yarcombe Honiton EX14 9BB
Ref. No: 19/0843/FUL Status: Pending Decision

• Replacement of collapsed agricultural machinery store – Stout Mill Cottage Yarcombe Honiton EX14 9LZ
Ref. No: 19/0746/FUL Status: Approval with conditions

• Certificate of lawfulness to establish the use of Crawley Feed Mill site for the manufacture of animal feedstuffs (in addition to previously consented storage and distribution use relating to animal feedstuffs) – Land At Crawley Farm Yarcombe
Ref. No: 19/0968/CPE Status: Pending Decision

• General purpose agricultural building – Emmetts Farm Beacon Yarcombe Honiton EX14 9LU
Ref. No: 19/1038/FUL Status: Pending Consideration

• Construction of garage and store – Hawthorns House Yarcombe Honiton EX14 9BE
Ref. No: 19/1062/FUL Status: Approval with conditions

• The erection of a timber agricultural building. – Land Adjoining Watchford Bungalow Yarcombe Honiton EX14 9LZ
Ref. No: 19/1107/FUL Status: Pending Consideration | Case Type: Planning Application

• Retention of existing safety rails. – Land At Crawley Farm Yarcombe
Ref. No: 19/0785/FUL Status: Approval with conditions | Case Type: Planning Application

10. To confirm the date of the next meeting being Monday 2nd September at 8pm in The Jubilee Hall, Yarcombe

Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 8th July 2019

Item 6 – Finance – Update on current Financial Situation:
Bank account balances as at 28.06.19:
Lloyds £443.28
Unity Trust C/A £2,417.66
Unity Trust Instant Access £21,048.05 24,432.98
Cash Book Balance at 29.05.19 (Bank less unpresented cheque plus receipts paid in). 23,104.75
Less Ringfenced: £2,531.17
1. Money allocated for P3 expenditure – £1,499.87 less £800/£900 already allocated
2. £1031.30 for Highways, includes £500.00 added following the meeting 03.06.19

Yarcombe Inn Community Project – Net £13,485.73 plus £1,823.49 rec’d from YICP £15,309.22
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets £5,914.02

Yarcombe Inn Project Ring Fenced Donations and Expenses:
Summary of income and expenditure Donations Net Costs
£16,832.55 £1,523.33
Totals £15,309.22

6b – Payments to be approved and made in line with the following schedule:
Date Payee Details of Payment Chq Nr / Online £
09.07.19 Sarah-Jane Martin June Wages Online 233.32
09.07.19 HMRC June PAYE Online 58.40
09.07.19 Sarah-Jane Expenses – ID Badges Online 38.52
28.06.19 Yarcombe Young Farmers John Salter Award donation UT 30001 100.00
09.07.19 Phil Holness Planters, strimming, grass cutting Online 474.00

Item 7. Reports
To provisionally receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

Item 8. Clerk Correspondence
Further Correspondence as follows (for more details and copy emails please email the Clerk):
• Following a couple of emails to Highways, they agreed to put some more Road Closed signage out following the destruction of our Post box and many drivers ignoring what signage there was.
• Liaised with Company whose driver destroyed the Post box and knocked the Notice Board with a view to compensation for the Notice Board if required.
• Confirmation received that Councillor Caroline Ford is now a signatory on the bank account.
• Various email correspondence with Highways concerning the atrocious Diversion and Road Closed signage into the village in June

Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 28 June 2019