Agenda & Clerks Report for June 2019 Meeting

2019 Agendas Uploaded on March 6, 2021


Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining and Cllr Ian Chubb
All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 3rd June 2019 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk, 29th May 2019


1. Apologies for Absence

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.

3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 1st April 2019.

4. Parish Council Priorities
None have been set for discussion at this meeting.

5.b Open Session for Public Participation

6. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.
c. Suggest we ring-fence a further £500.00 for village maintenance out of the increase in the Precept.
d. Sign Audit Documentation

7. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

8. Clerk and Correspondence
Discussion / Decisions and Actions required:
• Concerning the St John Ambulance emails for refresher training received in February. It was decided to postpone the decision until the new Councillors were in situ. Is this something we would still like to consider? If so, Clerk will obtain costs for anyone interested.
• Authority required to get some more Parish Magazines printed – £109.50 for 300 copies?
• New councillor photo – Peter Tarrant has offered to do them plus phone numbers (new one for Lesley?), email address, Declaration of Interest Forms to be completed when we are sent them from EDDC. Once we have the photos, we can obtain new ID Cards for the new Councillors.
• Consider the tree on the layby which John Stockwell has offered to replace.
• Consider keeping meetings to no longer than an hour and the start time – possibly 7pm / 7.30pm. As per Cllr Horner’s suggestion,” let’s keep to the rule, if you want a decision to be made in a meeting then this must be pre-advised to members by requesting an agenda item”

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
To discuss formalities of a visit when having applied for planning permission

Retention of 2 no garden sheds – Watchford Grange Yarcombe Honiton EX14 9LZ
Ref. No: 19/0402/FUL Status: Approval retrospective (no conds)

Retention of 4 no. illuminated fascia signs, 1 no. non-illuminated fascia sign and 1 no. non-illuminated hoarding sign. – Crawley Farm Yarcombe Honiton EX14 9AY
Ref. No: 19/0753/ADV Status: Split Decision

Retention of timber building (containing pump house equipment) – Land Adjacent Watchford Bungalow Yarcombe Honiton EX14 9LZ
Ref. No: 19/0594/FUL Status: Pending Consideration

Extension to covered silage clamp – Moxhayes Yarcombe Honiton EX14 9BB
Ref. No: 19/0843/FUL Status: Pending Consideration

Retention of existing safety rails – Land At Crawley Farm Yarcombe
Ref. No: 19/0785/FUL: Status: Pending Decision

Certificate of lawfulness to establish the use of Crawley Feed Mill site for the manufacture of animal feedstuffs (in addition to previously consented storage and distribution use relating to animal feedstuffs) – Land At Crawley Farm Yarcombe
Ref. No: 19/0968/CPE Status: Pending Consideration

Installation of a new treatment plant, pump station and associated works – Route 303 Yarcombe Honiton EX14 9ND
Ref. No: 19/0057/FUL Status: Approval with conditions

Retention of timber building (containing pump house equipment) – Watchford Bungalow Yarcombe Honiton EX14 9LZ
Ref. No: 19/0594/FUL Status: Approval retrospective (no conds)

Replacement of collapsed agricultural machinery store – Stout Mill Cottage Yarcombe Honiton EX14 9LZ
Ref. No: 19/0746/FUL Status: Pending Consideration

Construction of garage and store – Hawthorns House Yarcombe Honiton EX14 9BE
Ref. No: 19/1062/FUL Status: Pending Consideration

10. To confirm the date of the next meeting being Monday 8th July at 8pm in The Jubilee Hall, Yarcombe

Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 3rd June 2019

Item 6 – Finance – Update on current Financial Situation:
Bank account balances as at 29.05.19:
Lloyds £443.28
Unity Trust C/A £2,941.65
Unity Trust Instant Access £21,048.05 24,432.98
Cash Book Balance at 29.05.19 (Bank less unpresented cheque plus receipts paid in). 23,728.41
Less Ringfenced: £2,031.17
1. Money allocated for P3 expenditure – £1,499.87 less £800/£900 already allocated
2. £531.30 for Highways – Originally debited A Podbury’s invoice £650 but it was part funded by PTF so credited £443.30 to equal £206.70 cost

Yarcombe Inn Community Project – Net £13,485.73 plus £1,823.49 rec’d from YICP £15,309.22
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets £6,388.02

Yarcombe Inn Project Ring Fenced Donations and Expenses:
Summary of income and expenditure Donations Net Costs
£16,832.55 £1,523.33
Totals £15,309.22

6b – Payments to be approved and made in line with the following schedule:
Date Payee Details of Payment Chq Nr / Online £
04.06.19 Sarah-Jane Martin May Wages Online 233.32
04.06.19 HMRC May PAYE Online 58.40
04.06.19 HMRC Sept PAYE, oversight Online 55.80
TBA Sandra Bristol Internal Audit Awaiting Bank Details 105.00
04.06.19 Sarah-Jane Martin 13m Expenses – Wine, Crisps, Biscuits for APM, Engraved Shield, Sage Payroll 13 months, Ink, Stamps Online 176.47

Item 7. Reports
To provisionally receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

Item 8. Clerk Correspondence
Further Correspondence as follows (for more details and copy emails please email the Clerk):
• Email received from Helen Matthews “Thank you Sarah Jane and Parish Council – we had a new Drakes Meadow sign put in place last month by East Devon DC and it looks great.”
• Notification of a new tranche of Grants available for village communities – forwarded the information to the Village Hall
• Cranbrook Town Council has been suggesting the creation of a Gypsy and Traveller Liaison Forum for East Devon similar to the one currently operating in Teignbridge: “If you would like to support the establishment of a Gypsy and Traveller Forum for East Devon then please reply to this email and I will convey the level of interest to East Devon District Council.” – Let Clerk know.

Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 29 May 2019