Agenda & Clerks Report for September 2019 Meeting

2019 Agendas Uploaded on March 6, 2021


Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining and Cllr Ian Chubb
All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 2nd September 2019 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk, 24th August 2019


1. Apologies for Absence
Cllr Lesley Pidgeon

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary
• Retrospective Declaration of Interest from Clive Stone following further information established after the last meeting which became relevant.

3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 8th July 2019.

4. Parish Council Priorities

5.b Open Session for Public Participation

6. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.
c. Update on Yarcombe Inn donated Crowdfunding monies
Miranda Gudenian pointed out about the book that “one does need to bear in mind that some of the ancient history of The Yarcombe Inn is unknown and there is more to be discovered, so any publication must be produced in a way that can be added to as and when”.

7. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
Emailed Darren concerning the temporary speed alert electronic sign to borrow and whether we could have erected some “speed camera” warning signs. Tytherleigh have them – also a very windy road and thinking they may act as a good deterrent.
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors
• Cllr Stone – Distribution of Minutes – Bcc / Marsh Notice Board / Notification to everyone they are available online. Sandra Newton to print off and display in the Marsh Notice Board.
• Proposal to move the Parish Council meetings to Tuesday evenings.

8. Clerk and Correspondence
Discussion / Decisions and Actions required:
• St Johns Ambulance First Aid training – 5 plus any Councillors. Emailed SJA for costs and coming out to Yarcombe
• Crowdfund Devon have £95,000.00 available to contribute to projects within E Devon. Available to not-for-profit groups and Parish Councils. Would need to have an idea for a project, create a video and post the idea to the Crowdfunder website. Then publicise the Project to everyone including EDDC, Devon CC and Cornwall Police. If the project reaches its target it would receive all the funding.
• Enquired with re TWM CAPTIS Smart Speed is an excellent static or mobile solution capable of recording both vehicle speed and vehicle registration plates in one simple to use device. Enquired about moving it to Marsh and securing the device.
• Possible Defibrillator for Marsh
• Maintenance of Yarcombe defibrillator required – £119pa
• Village Post Box – if accepted we can have another it can take up to 26 weeks.

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
To discuss formalities of a visit when having applied for planning permission

General purpose agricultural building – Emmetts Farm Beacon Yarcombe Honiton EX14 9LU
Ref. No: 19/1038/FUL Status: Approval with conditions

The erection of a timber agricultural building. – Land Adjoining Watchford Bungalow Yarcombe Honiton EX14 9LZ
Ref. No: 19/1107/FUL Status: Approval with conditions

Replacement vintage tractor shed and workshop – East View Yarcombe Honiton EX14 9LW
Ref. No: 19/1438/FUL Status: Approval with conditions

Certificate of lawfulness to establish the use of Crawley Feed Mill site for the manufacture of animal feedstuffs (in addition to previously consented storage and distribution use relating to animal feedstuffs) – Land At Crawley Farm Yarcombe
Ref. No: 19/0968/CPE Status: CPE Approved

10. To confirm the date of the next meeting being Monday 7th October at 8pm in The Jubilee Hall, Yarcombe

Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 2nd September 2019

Item 6 – Finance – Update on current Financial Situation:
Bank account balances as at 24.08.19:
Lloyds £443.28
Unity Trust C/A £1,150.80
Unity Trust Instant Access £11,068.92 12,663.00
Cash Book Balance at 24.08.19 (Bank less pending payments). 12,403.41
Less Ringfenced: 2,531.17
1. Money allocated for P3 expenditure – £1,499.87 less £800/£900 already allocated
2. £1031.30 for Highways, includes £500.00 added following the meeting 03.06.19

Yarcombe Inn Community Project – remining funds split to projects, or awaiting instructions 3,488.06
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets £6,384.18

6b – Payments to be approved and made in line with the following schedule:
Date Payee Details of Payment Chq Nr / Online £
03.09.19 Sarah-Jane Martin July Wages Online 233.52
03.09.19 Sarah-Jane Martin August Wages Online 233.32
03.09.19 HMRC July PAYE Online 58.20
03.09.19 HMRC August PAYE Online 58.40
03.09.19 DALC Cllrs C Stone & D Little Course Online 132.00

Item 7. Reports
To provisionally receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

Item 8. Clerk Correspondence
Further Correspondence as follows (for more details and copy emails please email the Clerk):
• Email apology from Richard Pryce, Highways Manager at Devon CC concerning the traffic through the village when the road was closed
• Email concerning should we have problems with Travellers in the area “If you are in a position in the future where you need someone to help in a tricky situation such as this, please give us a call on…01392 276281 – We are Devon Investigations, a long-established and highly experienced team of Enforcement Officers, primarily ex Police, who specialise in Traveller removal using Common Law.”.
• The Honiton Local Action Group covers your areas and focusses on Anti-Social Behaviour and local problems as part of the East & Mid Devon Community Safety Partnership. There if we ever have a need.
• Regarding our request for a replacement post box to be installed at Yarcombe EX14, the details of our request have been forwarded to the relevant Collections Planning Manager who’ll carry out the necessary investigations to determine if a replacement post box is required. Can take up to 26 weeks.
• Steve Horner completed a ballot paper on behalf of YPC for the Blackdown Hills Parish Network Management Board.

Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 25th August 2019