Minutes for Remote Meeting November 2020

2020 Minutes Uploaded on March 6, 2021

Remote Meeting held via Zoom, Monday 2nd November at 8.00 pm
In Attendance:
Cllrs C Stone (Chair), T Long, S Vining, C Ford, S Horner, D Little, D Barnes, C Vining, S-J Martin (Clerk & RFO)
Members of the Public present – 0

Cllr Stone welcomed everyone to the meeting.

1. Apologies for Absence:
Cllr L Pidgeon

2. Declarations of Interest
Cllr Stone asked if anyone had any Declarations of Interest for the meeting, to which none were declared.

3. Minutes.
The Councillors were asked if they were happy that the Minutes of the Parish Council Meeting held on Monday 5th October received by email, were correct and that everyone was happy for them to be signed. Everyone agreed and they will be signed as a true record outside of the meeting.
4. Reports
To receive the following Reports
a. County Councillor – Cllr Iain Chubb
b. No reports received
b. District Councillors – Cllrs D Key and C Brown
No reports received
c. Police
No report received
d. Yarcombe Community Land Trust
Cllr Horner reported Good News, as per Cllr Stones email of some fantastic news, “Following the recent submission of the planning application this has now been Validated by EDDC, exactly five years to the day from the initial Parish Council instigated meeting on 23 October 2015”. Cllr Horner advised they were now on tenterhooks and the Architect doesn’t expect it to be finalized for at least 8 weeks. This has been a culmination of a lot of hard work. Cllr Ford expressed everyone’s Congratulations to Cllr Horner for all his and his teams work, and Cllr Barnes agreed.

e. Reports from Individual Councillors
All the Councillors were asked if they had anything to report, those that did were as follows:
Cllr D Little:
Reported part of the fence above the layby had been repaired but Cllr Stone advised it was due to a van having had an accident there.

5. Parish Council Priorities – Ongoing projects:
o Village Facilities / Amenities
Accessibility of Parish Council website
It was decided we shall obtain a new website through in the next Financial Year. Contact will be made by the Clerk to the Company in the New Year with a view to confirming costs and a start date to ensure we have it in place before the legislation is enforceable late 2021. It was agreed in the October meeting that a standard ready-made website specifically for Councils is the one we should go for.
S106 Funds
The Neighbourhood Plan has been looked at to identify possible projects which may be suitable to suggest to EDDC we spend the S106 monies which are due to the Parish on completion of building projects.
The funds available for the Parish Council must be spent on “Open Spaces” and which must be included as being required in the Neighbourhood Plan.
It was decided to diarise to the New Year to enquire again with EDDC concerning if any funds were now available and the updated amount.
Yarcombe Inn
The ACV has been renewed and is offering protection again over the building again until 8th September 2025.
Update on a Defibrillator in Marsh
Sandra Newton has previously advised they still need to raise some more funds which is slow going due to Covid. Once in place, we will cover it on out Parish Council Insurance Policy.
Landmark Trees
To consider a brass plaque near the tree – this is postponed until it is safe to have a gathering and place the plaque. Cllr Horner has advised Timpson’s in Taunton do good engraving.
o Highways
Fly tipping
Cllr Stone raised this as there has been an incidence of it on the side of the A30 to the North of the village. Clerk to report on the EDDC app.
Damaged fence due to accident
It is now acknowledged that Highways state this fence is not a Highways safety defect and it is very unlikely we shall be able to get it repaired by them. An alternative will be considered in due course.
Community Speed Watch
It has previously been decided to defer the further consideration of this until Spring 2021.
o Additional Items
Review of Standing Orders
Their review is on-going.
This remains on the Agenda as we shall require some more in 2021.
National Lockdown to commence Thursday 5th November
Cllr Stone sent a message out to the Community to wish that we all stay safe and look after each other as did during the last lockdown.

6. Open Session for Public Participation
No members of the Public were in attendance. Additionally, no emails were received from members of the public for review or a response from the meeting.

7. Finance
• The Councillors received the Clerks report on the current Financial Position by email and Cllr Stone asked if everyone was happy with the finances. None of the Councillors had any comments.
• Payments within the Clerks Report schedule were agreed:

Payment Date Payee Details of Payment Amount
03.11.20 HMRC November PAYE 59.80
03.11.20 Sarah-Jane Martin November Clerks wages 239.20

8. Clerk and Correspondence – Discussion / Decisions and Actions required
All items were covered in 5, Village Priorities.

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority.
Cllr Long advised that during this time, site meetings have been held with a skeleton of Parish Council members, where he felt it necessary and consequently hasn’t been inviting all the Parish Councillors to all the applications, due the present circumstances.
Cllr Long acknowledged the planning applications and it was discussed that Collyforches was an interesting design and currently, there was no decision relating to Hawthorne House.
Just before the meeting ended, the Clerk added the date for May had been changed to the 10th as the 3rd is a Bank Holiday.
Cllr Stone wished everyone all the best over the next few weeks until the next meeting and a Happy Christmas. The meeting was called to a close.
The date of the next meeting is Monday 4th January at 8pm which will be held remotely.