Minutes for Remote Meeting October 2020

2020 Minutes Uploaded on March 6, 2021

Remote Meeting held via Zoom, Monday 5th October at 8.00 pm
In Attendance:
Cllrs C Stone (Chair), T Long, L Pidgeon, S Vining, C Ford, S Horner, D Little, D Barnes, S-J Martin (Clerk & RFO)
Members of the Public present – 0

Cllr Stone welcomed everyone to the meeting.

1. Apologies for Absence:
Cllr C Vining, D Key and C Brown

2. Declarations of Interest
Cllr Stone declared 1 Declaration of Interest within the planning applications.
3. Minutes.
The Councillors were asked if they were happy that the Minutes of the Parish Council Meeting held on Monday 7th September, received by email were correct and able to be signed off. This will be done outside the meeting.
4. Reports
To receive the following Reports
a. County Councillor – Cllr Iain Chubb
b. No reports received
b. District Councillors – Cllrs D Key and C Brown
No reports received
c. Police
No report received
d. Yarcombe Community Land Trust
Cllr Horner advised they are on the brink of submitting the planning application. The Councillors joined in saying ell done and that he and the team had worked very hard.
Cllr Horner added they are still having problems with the legal team in Bristol who wish to receive £3,500 to indemnify them for their costs should the process not go through.
e. Reports from Individual Councillors
All the Councillors were asked if they had anything to report, those that did were as follows:
Cllr D Little:
The defibrillator is being checked weekly and there are no issues.
Cllr D Barnes advised we all need to be aware of the impending problem coming with “Ash Die Back” in our area.
Cllr Horner has received 2 complaints of noisy lorries at 2am in the morning going into the tip and also of mud on the road. D Parris who owns the lime pit said this is full and has been grassed over so what ever is going in, isn’t going there. Cllr Horner advised he has been liaising with the Environment Agency who suggest it is a planning matter, so perhaps we ought to notify them of our concern as the EA state it is a planning matter.
Cllr Long suggested a 2-pronged attack with planning and, also Environmental Health due to the noise.
Cllr Pidgeon asked if we knew how many lorries were going in. Cllr Horner replied no, but they are very noisy, and it would appear they are also be applying for further truck licences.
It was decided Cllr Horner to draft a letter for the Clerk to send into Planning.
Cllr Stone that the tip licence ought to have its hours on the licence and Cllr Little added it could be dangerous items which are being tipped.

5. Parish Council Priorities
o Village Facilities / Amenities
Accessibility of Parish Council website
It was decided we shall obtain a new website through in the next Financial Year. Contact will be made by the Clerk to the Company in the New Year with a view to confirming costs and start date to ensure we have it in place before the legislation is enforceable late 2021. It was agreed a standard ready-made website specifically for Councils is the one we should go for
S106 Funds
Following our last meeting, the Clerk looked through the Neighbourhood Plan to identify possible projects which may be suitable to suggest to EDDC we spend the S106 monies on.
The funds available for the Parish Council must be spent on “Open Spaces” and which is included as being required in the Neighbourhood Plan.
It was decided to diarise to the New Year to enquire again with EDDC concerning if any funds were now available and the updated amount.
Cllr Long asked Cllr Horner of the CLT may get hit with S106 but it is not though so.
Yarcombe Inn
It would appear there is a Security Guard on-site at night but there is no update yet on any possible Tennant. The ACV is currently being reviewed by EDDC.
Update on a Defibrillator in Marsh
An update was received from Sandra Newton to advise they still need to raise some more funds which is slow going due to Covid.
Yarcombe Defibrillator
Cllr Little reported “I have been checking the defibrillator weekly and at the moment all is well”
These are currently being maintained.
Landmark Trees
To consider a brass plaque near the tree – this is postponed until it is safe to have a gathering and place the plaque. Cllr Horner added Timpson’s in Taunton do good engraving.
o Highways
Damaged fence due to accident
It is now acknowledged that Highways state this fence is not a Highways safety defect and it is very unlikely we shall be able to get it repaired by them. An alternative will be considered in due course.
Community Speed Watch
Cllr Stone asked if we thought we may be able to get 6 volunteers. Cllr Long was involved with this 15 years ago and there was a lot of input and training the Volunteers needed to give plus it was quite dangerous.
Cllr Horner added he is against it as it smacks of vigilante and Cllr Little was asked what H&S may be involved, which would be a Risk Assessment but Cllr Long added there was quite a bit more to it 15 years ago. It was decided to defer this for 6 months to Spring 2021 to re-consider.
o Additional Items
Review of Standing Orders
The Standing Orders have been reviewed and we have added in a paragraph concerning remote meetings due to Covid-19. Further work to be done in due course.
We shall have sufficient for this year, but Cllr Barnes advised we ought to get some more next year.

6. Open Session for Public Participation
No members of the Public were in attendance. Additionally, no emails were received from members of the public for review or a response from the meeting.

7. Finance
• The Councillors received the Clerks report on the current Financial Position by email
• Payments within the Clerks Report schedule were agreed:

Payment Date Payee Details of Payment Amount
06.10.20 Sarah-Jane Martin September Clerks Wages 239.20
06.10.20 HMRC September PAYE 59.80

The Clerk suggested we ring-fence £250 now for the website and a further £250 next year which would cover the cost of building the website, then there would just be the annual maintenance.

8. Clerk and Correspondence – Discussion / Decisions and Actions required
All items were covered in 5, Village Priorities.

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority.
Cllr Long advised that during this time, site meetings have been held with a skeleton of Parish Council members, where he felt necessary and consequently hasn’t been inviting all the Parish Councillors to all the applications, due the present circumstances.
Cllr Long acknowledged the planning applications listed and advised there is one pending at Stopgate Farm and another at Hawthorne House.

The date of the next meeting is Monday 2nd November at 8pm which will be held remotely.