Minutes for February 2020 Meeting

2020 Minutes Uploaded on March 6, 2021

Held in The Jubilee Hall, Yarcombe, Monday 3rd February 2020 at 8.00 pm
In Attendance:
Cllrs C Stone (Chair), T Long, L Pidgeon, S Vining, D Little, C Ford, D Barnes, S-J Martin (Clerk & RFO)
Members of the Public present – 1

Cllr Stone welcomed everyone to the meeting gave apologies as per the below:

1. Apologies for Absence:
• Cllr S Horner, C Vining, D Key

2. Declarations of Interest
• Cllr Stone declared 1 Declaration of Interest in planning applications.
3. Minutes.
• The Councillors were asked if they were happy that the Minutes of the Parish Council Meeting held on Monday 6th January, received by email were correct and able to be signed off. No comments were raised, and the Minutes were signed by the Chair.
4. Reports
To receive the following Reports
a. County Councillor
Cllr Chubb advised they are currently budget setting.
Cllr Stone asked about Devon’s policy on roads versus Somerset as Corfe has recently had its road closed and when it re-opened the tarmac had been repairs superbly whereas Devon doesn’t see to do it in the same way. Cllr Chubb advised that in the budget from this May onwards it will be patched but the following financial year there are plans to undertake a re-surface and make the base sound. Cllr Stone added that hopefully some of Boris’s pot of funds for roads will come our way.
Cllr Stone posed a question to Cllr Chubb concerning the refusal to take some plastic at the tip but evidently, they will only take as plastic to recycle if it is a specific type of plastic.
Cllr Stone also asked Cllr Chubb about the fence which damaged in an accident and suggested that is should be Devon Highways who seek the driver’s insurance details for the repair not the Parish Council. Cllr Chubb agreed.
b. District Councillor
Cllr Brown reported that over Christmas/New Year, here was an astonishing 1,200 tons of food recycling
The Knowle property has completed and the loan used to purchase the Honiton site repaid with the proceeds. Cllr Barnes mentioned that parking at the new Honiton site is still an issue and Cllr Chubb responded that car sharing is being encouraged and although there are 300 hot desks, there are usually only 200 staff in at any one time. It is however acknowledged that there is a problem with parking.
The discussion about Knowle continued in that there is an area of land at the bottom of the Knowle property which as been handed to Sidmouth Town Council to manage although is still owned by EDDC. This means that the land can still be enjoyed by the Sidmouth community, but should it ever need to be developed on, it would pass back to EDDC and the increase in value realised.
c. Police
No report received

d. Yarcombe Community Land Trust
Cllr Stone reported on behalf the Community Land Trust – there will be a Public Meeting to discuss the next stage on the 24th February at the Flintlock.
e. Reports from Individual Councillors
Cllr Barnes advised there is a lane near Birch Mills which is bad and there is a bad pot-hole on the Yarcombe to Stopgate lane.
Cllr S Vining had received communication about a footpath on the other side of the Yarcombe Estate where a letter had already been agreed to be sent at the Parish Council meeting, subsequently drafted and sent before he was able to advise a telephone call might suffice.

5. Parish Council Priorities
o Village Facilities / Amenities
Update on a Defibrillator in Marsh.
Sandra Newton advised the £1,000.0 locality budget has already been received into the projects account.
They have decided to purchase through the Heartbeat Trust and as funds have been raised, no assistance from the parish Council will be required although there will be on-going costs for batteries, pads and insurance which they are looking tot eh Parish Council for.
Yarcombe Defibrillator
Huge thanks to Helen Parris at the Village Hall for organising Delves to attend the defibrillator and get the electricity re-activated to the device. Also, thanks to Cllr Little for over-seeing the project and advising what needs to get done with the system.
The Village Hall Chairman has also agreed that a new lead can be run for the device from the kitchen area.
We can advise there is now power to the device and Cllr Little can now obtain a quote for replacement pads and batteries.
Sandra Newton, overseeing the Marsh Defibrillator enquired who was going to undertake the governance of the Yarcombe device. Cllr Little has very generously volunteered his time to do this.
Cllr Pidgeon raised the issue that they could look a lot more attractive with more permanent planting. We will see what grows up and consider as we get into the Spring
Update on Streetscene grass cutting
Cllr Stone is liaising
Landmark Trees
The Parish Council has secured an English Oak and the terms stipulate it must be planted “in a prominent and publicly accessible place in your parish”. Additionally, the planting is to be promoted as a commemorative planting ceremony to recognise the loss of ash trees through ash dieback and do something positive in response for our environment.
Clerk is to email Helen Paris with details of the tree and to ask where abouts specifically we may plant it.
o Highways
Damaged fence due to accident
We shall hand this to Highways and not have any further involvement.
o Additional Items
Review of Standing Orders
There were no comments concerning the circulated Standing Order which will now be reviewed.

6. Open Session for Public Participation
Sandra Newton advised there is a lady in Marsh with a blue badge for her car and Sandra enquired how to go about getting a disabled parking space as she has many health Visitors attending. Cllr Pidgeon kindly googled and found out that a disabled space must be occupied by the blue badge holder so it would not be able to be used for visitors.

7. Finance
• The Councillors received the Clerks report on the current Financial Position by email
• Payments within the Clerks Report schedule were agreed

8. Clerk and Correspondence – Discussion / Decisions and Actions required
First aid training
The proposed training was discussed but it was agreed that as the training would not include defibrillator training, it ought to be cancelled and training which did include it found instead.
Insurance for the Marsh Defibrillator
It was agreed to add the Marsh Defibrillator onto our insurance as soon as it was installed.

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority.

Cllr Long reported he had that day received 6 applications.

With no more comments or questions from the Councillors, Cllr Stone called the meeting to a close at 8.50pm.

To confirm the date of the next meeting being Monday 2nd March at 8pm at the Village Hall, Yarcombe