Agenda & Remote Clerks Report for February 2021 Meeting

2021 Agendas Uploaded on March 6, 2021

Yarcombe Parish Council Agenda

Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining, Lesley Pidgeon

All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held remotely or via conference call on Monday 1st February at 8pm for the transaction of business as set out below.

Members of the Public Please Note: Due to the current HM Government’s measures for Covid-19, the Parish Council will meet virtually via Zoom. If any members of the public wish to raise a question for the meeting, they should contact the Clerk by Saturday 30th January latest by email, so it can be added to the Agenda.

The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary

3. Minutes
To sign as a correct record the minutes of the remote Parish Council Meeting held on Monday 4th January 2020. This will be completed outside of the meeting.

4. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
A full yearly crime/incident report for the Parish of Yarcombe for Crimes and incidents reported between 01/01/2020 and 11/01/2021.
Crimes reported – 13 for 2020/2021 versus 17 for 2019/2020, being a decrease of 23.5% year on year.
Incidents reported 101/999 or online 86 between 2020/2021, versus 154 between 2019/2020, being a decrease of 44.2% year on year.
Anti-social behaviour 2020 – 3, Crime recorded/not recorded (1st point of contact) 2020 – 3, Public safety 2020 – 10, Transport (NOT just accidents) 2020 – 70.
Hopefully, I will be able to update you very soon about our rural connectivity plan.
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

5. Open Session for Public Participation
Nick Randle in attendance with a report on Rag Lane.
Liz Pole in attendance.

6. Parish Council Priorities including Clerk and Correspondence.
Thank you very much to Tony Wiggins for reporting two large potholes in Hay Lane near Sunnyways using the Pothole App.
Rag Lane
2. Vote on whether we notify Highways.

Amy Tucker from Lower Luxton Farm has reported potholes on the stretch of lane from Knapp Farm towards Williambear and complaining they haven’t been done. Since the meeting, Highways have reported this is scheduled for repair and Clerk has asked Amy to keep us updated.

Village Amenities
New Website
Clerk is in progress of obtaining a .gov website name so that we can instruct to commence the build. Provisionally as at the date of the Agenda, a possible name is
Village Amenities
Summary statement of position to date by Cllr Horner. This is on the March Agenda for a more detailed discussion when we have more information.
Landmark Tree
We shall postpone the placing of a Brass Plaque near the tree until we can meet outside.

Additional Items
Review of Standing Orders
Partial amendment completed – In progress
Diarised to order more next year.
Troughs on layby
On-going – we shall wait to see if any more plants have been plated by Tony Baker and if not, consider topping them up. Perhaps on the outside some hardy year-round plants and in the middle a selection of wild flowers – Beebombs – £29.99 – native wildflower Beebombs (native wildflower species, enough to create over 105 sq ft / 10m² of wildflower meadow). Lesley Sutton has also suggested bulbs and grasses.

7. Finance
Following our payment to the Voices, Miranda has emailed her thanks “…. what a wonderful and heart-lifting surprise on a bleak midwinter evening. THANK YOU so much. Please would you be kind enough to convey my deepest gratitude to all the Parish Councillors for their generosity to the village magazine. It is so greatly appreciated at this time when fund-raising is not viable, and the magazine’s finances are fragile”.
a. To receive the Clerks report on the current Financial Position.
b. To approve payments as follows:

Payment Date Payee Details of Payment Amount
02.02.20 HMRC January PAYE 59.80
02.02.20 Sarah-Jane Martin January Clerks wages 239.20

8. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.
Cllr Long advised that currently due to restrictions, the skeleton of Parish Council members who were conducting planning meetings, has been further reduced to decisions solely by planning portal/email/phone calls.

Roofing over open silage clamp 1 phase 1 – Birch Oak Yarcombe Honiton EX14 9AF
Ref. No: 20/2859/FUL Status: Pending Consideration

Roofing over open silage clamp 1 phase 2 – Birch Oak Yarcombe Honiton EX14 9AF
Ref. No: 20/2860/FUL Status: Pending Consideration

Roofing over open silage clamp 2 – Birch Oak Yarcombe Honiton EX14 9AF
Ref. No: 20/2861/FUL Status: Pending Consideration

Roofing over open silage clamp 3. – Birch Oak Yarcombe Honiton EX14 9AF
Ref. No: 20/2862/FUL Status: Pending Consideration

Proposed conversion, and extension, of existing outbuilding to form residential unit for ancillary use in association with main dwelling, and change of use of agricultural land to garden (retrospective). – Moorpit Farm Yarcombe Honiton EX14 9BG
Ref. No: 20/2702/FUL Status: Pending Consideration

Conversion and extension of 2 no. barns to form 3 no. dwellings; demolition and reconstruction of barn 3 to provide outbuilding for use incidental/ancillary to main farmhouse, and associated works – Ley Farm Yarcombe Honiton EX14 9LW
Ref. No: 20/2890/FUL Status: Pending Consideration

Conversions of 2 no. barns to form 3 no. dwellings including construction of two side extensions, demolition and reconstruction of barn 3 to provide outbuilding for use for purposes incidental/ancillary to main farmhouse, external and internal alterations, and associated works – Ley Farm Yarcombe Honiton EX14 9LW
Ref. No: 20/2891/LBC Status: Pending Consideration

Agricultural storage building – Grovelands Yarcombe Honiton EX14 9BQ
Ref. No: 21/0050/AGR Status: Pending Consideration

Adjacent Parishes:

The next meeting is scheduled for Monday 1st March and will be held remotely as per our current guidelines issued by the National Association of Councils.


Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Remote Clerks Report due to COVID-19
1st-31st January for February meeting

Finance – Update on current Financial Situation:

Bank account balances as at 23.01.21
Lloyds £443.28
Unity Trust C/A & Instant Access £10,221.94 10,665.22
Cash Book Balance at 23.01.21 (Bank, less pending payments). 10,426.02
Less Ringfenced:
1. Money allocated for P3 expenditure 1,499.87
2. Money allocated for Highways / Village Maintenance 261.30
3. Election Costs 400.00
4. 50 % website build cost in 2021 – removed as this is covered by the Locality Budget receipt (£899), due to be received.
Yarcombe Inn Community Project – Illustrated History of The Yarcombe Inn
Remainder of Balance after above Ringfenced monies 7,708.16

Clerk Correspondence received during January relating to relevant issues for Yarcombe Parish Council:

• Email from National Assn of Local Councils (NALC) concerning May’s local elections For those local councils due to having elections on 6 May, I know the big question on your mind is will they take place as scheduled or be postponed. Responding to an urgent question in the House of Commons on 13 January, Cabinet Office minister Chloe Smith MP said May’s local elections will go ahead, but that the government was keeping this position under review. We are continuing to stay in close contact on this issue with county associations and the government.
The Devon & Cornwall Office of Police and Crime Commissioner has circulated the following link for sharing with members of the public in England and Wales so they can report suspected Covid-19 breaches to the police.
The received reports are passed onto the appropriate police force. The following links may be useful to inform people as to how Devon and Cornwall Police interpret and recommend people should interpret the rules.
• Census 2021.
Households across the nation will soon be asked to take part in Census 2021, a once-in-a-decade survey that gives us the most accurate estimate of all the people and households in England and Wales. It has been carried out every decade since 1801, with the exception of 1941. The information is vital for assessing community needs for services such as schools and Doctors surgeries as well as how our communities are made up and changing.
Census weekend is the 21st March It is so important everyone takes part and we have made it easier for people to do so online on any device, with help and paper questionnaires for those that need them. Results will be available within 12 months, although personal records will be locked away for 100 years, kept safe for future generations.
For more information visit

• Highways have completed works on a bank and a watercourse in Moorhayne Lane. Thanks have ben passed back to Highways for their superb work:

• Email from EDDC concerning details an initial consultation which has been launched by East Devon District Council to inform the development of a new Local Plan due to the previous one having become out-dated. Also, the withdrawal of East Devon from the Greater Exeter Strategic Plan (GESP) and the discontinuation of the development of this proposed overarching statutory plan, has highlighted the need to review/revisit the overall development strategy for the district. Details and links to the Consultation emailed to the Councillors.


Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 23rd January 2021