Agenda & Remote Clerks Report for January 2021 Meeting

2021 Agendas Uploaded on March 6, 2021

Yarcombe Parish Council Agenda

Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining, Lesley Pidgeon

All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held remotely or via conference call on Monday 4th January 2021 at 8pm for the transaction of business as set out below.

Members of the Public Please Note: Due to the current HM Government’s measures for Covid-19, the Parish Council will meet virtually via Zoom. If any members of the public wish to raise a question for the meeting, they should contact the Clerk by Saturday 26th December latest by email, so it can be added to the Agenda.

The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence
Cllrs Colin Brown (house move) and David Key (Upottery meeting same evening)

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary

3. Minutes
To sign as a correct record the minutes of the remote Parish Council Meeting held on Monday 2nd November 2020. This will be completed outside of the meeting.

4. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

5. Parish Council Priorities including Clerk and Correspondence
S.146 Grants
Due to the costs of the new website being incurred, the Parish Council proposes to limit S.146 Grants to the most widely used community organisation which is the monthly provision of the Voices. Councillors are asked to propose an amount to support this organisation, Clerk recommends £100.00 which will be in addition to the £100 administration payment. Alternatively, to save the Voices completing an application form every year, we could increase the Admin to £200, being £16 per month.
New Website
It is proposed we start the process to obtain the new website now and that we should pay an extra £100 for a GDPR compliant site which will provide YPC specific email addresses to all Councillors and the Clerk which will be £599. This will be provided by Councillors should not use personal emails for council business, just in case there is a data enquiry. There is a £300pa support cost.
Update on a Defibrillator in Marsh.
Ongoing – small amount of funds are still to be raised – £413.40 but remainder of fundraising is on hold due to Covid restrictions.
Brass Plaque for the Landmark Tree
This is postponed until late Spring, Covid permitting

Additional Items
Review of Standing Orders
Partial amendment completed – In progress
Diarised to order more next year.
Lesley Sutton would like to thank whoever swept the acorns on the layby as it was getting treacherous. But – that the plant troughs are looking very sad. Lesley suggests they need less time-consuming plants and ones which will survive lack of water as there is no water up there.

6. Open Session for Public Participation
Responses will be made to items which have been placed on the Agenda as at Friday 30st October. For any later submissions, these will be carried forward to our January meeting.
• Amy Tucker from Lower Luxton Farm has reported potholes on the stretch of lane from Knapp Farm towards Williambear and complaining they haven’t been done. Highways notified and we await response. Item to remain on Agenda for monitoring.

7. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments as follows:

Payment Date Payee Details of Payment Amount
05.01.21 HMRC November PAYE 59.50
05.01.21 HMRC December PAYE 60.10
05.01.21 S-J Martin November Clerks wages 239.20
05.01.21 S-J Martin December Clerks wages 239.20
29.12.20 Society of Local Council of Clerks ILCA Course for Clerk 118.80

c. Budget review as at 27.12.20 and forecast as per financials emailed 27.12.20.
d. Precept Decision

8. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.
Cllr Long advised that during this time, site meetings have been held with a skeleton of Parish Council members, where he felt necessary and consequently hasn’t been inviting all the Parish Councillors to all the applications, due the present circumstances.

20/2241/FUL Land south of The Flintlock Inn, Marsh

Yarcombe Parish Council are delighted to receive and unanimously support this long awaited planning application, which we know the community is behind us after the CLT held a community needs survey and then later a public consultation at The Flintlock Inn, Marsh.

We can see this proposed development will be a tremendous asset to our community, which we desperately need to help keep youngsters living and working amongst us, so maintaining a healthy diverse balance in the village.

We held an appropriate site meeting of which the following points were made by our individual councillors:

1) “Would support the application, the proposal is appreciating the need for adequate car parking for today’s family life”.
2) “It is going to enhance Marsh with a very considered safe location in the highways perspective in relation to the bypass and the old A303 through Marsh and its surroundings.”
3) “Great opportunity for the young in the village and for the longevity of the village”.
4) “much appreciated – it will help keep the youngsters living and working in the village / community”
5) “Lovely naturally, self-contained site, particularly like the habitat area. Very safe location within the village. The application is maintaining its natural hedgerows and trees.”
6) “The site is an excellent area which does not encroach on the surrounding countryside and with excellent access to the main road I hope it will attract young people who we need in the village. Well done to all those who have done so much to get it this far.”
7) “A long awaited welcome asset to our community, which we need to help keep the youngsters living and working amongst us. Maintaining a healthy village generational balance”.

We all feel an overwhelming gratitude to the CLT Committee for all the work they have done to date in trying to help our parish and community and can see the phenomenal amount of work, persistence and enthusiasm in helping to keep our parish thriving.
Cllrs Clive Stone and Steve Horner represented the CLT and declared an interest, therefore they abstained from voting.

• Demolition of existing utility room and construction of replacement single storey side extension, alterations to roof, replacement window with doors on the south and east elevation, removal of flue, insertion of 1 no. conservation rooflight on east elevation. – Grovelands Yarcombe Honiton EX14 9BQ
Ref. No: 20/1465/LBC Status: Approval with conditions

• Construction of single storey side extension and alteration to roof – Grovelands Yarcombe Honiton EX14 9BQ
Ref. No: 20/1464/FUL Status: Approval with conditions

• Demolish outbuilding and build a garage and store – Hawthorns House Yarcombe Honiton EX14 9BE
Ref. No: 20/1730/FUL Status: Approval with conditions

• Concrete yard renewal. – Stopgate Farm Yarcombe Honiton EX14 9NB
Ref. No: 20/2020/FUL Status: Approval with conditions

Adjacent Parishes:

• Construction of sand school with hedgerow and fencing and infilling of existing menage. – Hares Farm Yarcombe Honiton EX14 9AZ
Ref. No: 20/2458/FUL Status: Pending Consideration

The next meeting is scheduled for Monday 1st February and will be held remotely as per our current guidelines issued by the National Association of Councils.


Clerks Report and Supporting Information for the Agenda
November & December 2020 Yarcombe Parish Council Remote Clerks Report due to COVID-19

Finance – Update on current Financial Situation:

Bank account balances as at 27.12.20
Lloyds £443.28
Unity Trust C/A & Instant Access £11,156.74 11,600.02
Cash Book Balance at 27.12.20 (Bank, less pending payments). 10,883.22
Less Ringfenced:
1. Money allocated for P3 expenditure 1,499.87
2. Money allocated for Highways / Village Maintenance 261.30
3. Election Costs 400.00
4. 50 % website build cost in 2021 250.00
Yarcombe Inn Community Project – Illustrated History of The Yarcombe Inn
Remainder of Balance after above Ringfenced monies 7,915.36

Clerk Correspondence received during November & December relating to relevant issues for Yarcombe Parish Council:

• Update from the Chief Exec of National Assn of Councils “As we enter a second national lockdown, I want to again thank everyone in our sector for what they’ve done so far. Local (parish and town) councils are well placed to again step up and play their part in supporting our communities through this challenging time for everyone. Please do take care of yourselves, councillors and colleagues. This includes not going to the office unless absolutely necessary, and NALC still strongly discourages councils from meeting face to face – do read our statement on our dedicated coronavirus webpage and guidance on holding remote meetings.”
• Dates for the 2021 Parish Council meetings are as follows: 4th January, 1st February, 1st March, 5th April, 10th May, 7th June, 5th July, 6th September,4th October, 1st November
• Update from Devon County Council “Help available to pay for basic household essentials
The impact of the coronavirus pandemic is continuing to put a huge financial strain on some people. Employment situations are changing rapidly and for some their income now no longer covers what they need, or they have lost their jobs completely. Help is available. If you, or someone you know, is worrying about money and how to pay for basic household essentials, please apply for extra assistance through funding that we have made available via your district council’s hardship fund. To find out more about what support is available in Devon, including how to access local financial support, where to find foodbanks and community larders, free meals during the school holidays and what to do if you’re on a low income and need to self-isolate, please visit our website. We are continuing to work with district councils to ensure hardship support is available to vulnerable children and families in Devon this winter. And this week we pledged extra funding to ensure no child goes hungry. You can read the full story on our news centre.
• Notifications of roadworks through the village in November / December and the repair of a stop tap in Pound Lane
• Potholes reported along Brown Down Lane and the lane up to Stopgate
• Email from Devon County Council announcing : Open your windows this winter. The government is encouraging people to open their windows and keep their homes well ventilated during the winter. It’s because research has shown that being in a room with fresh air can reduce the risk of infection from coronavirus by over 70 per cent.
As the weather turns colder, we all tend to spend more time indoors, so experts are recommending that you open windows for short, sharp bursts of 10 to 15 minutes regularly throughout the day or leave windows open a small amount continuously. This helps to remove any infected particles lingering in the room.
They’re also advising that any household systems that use outdoor air, including kitchen or bathroom extractor fans, are used correctly and regularly as an additional method to remove infected particles.
Airing indoor spaces is particularly important if someone in your household has coronavirus as it can help prevent it spreading to other household members.
It’s also important to do if you have visitors in your home, such as a care worker or tradesperson, or other visitors like friends and family from other households when that’s permitted.
The government has produced a short film to show how coronavirus lingers in the air in spaces with no fresh air, increasing the risk of people breathing in infected particles, and how the risk can be reduced significantly by regularly ventilating enclosed areas.
• Police Survey circulated to the Councillors
• Fly Tipping in the wood along the A30 north of Yarcombe reported on the EDDC “Report a Problem” web page and it was swiftly removed.
• A complaint concerning one of the footpaths was received regarding slurry. This was fully investigated and it was found the complainants were complaining about land which was not on the public footpath.
• Avian influenza (bird flu): Latest situation – New housing measures came into force in England, Scotland and Wales on 14 December The Chief Veterinary Officers for England, Scotland and Wales have agreed to bring in new measures to help protect poultry and captive birds, following a number of cases of avian influenza in both wild and captive birds in the UK.



Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 27th December 2020