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Agenda for January 2022 Meeting

2022 AgendasAgendas Uploaded on April 2, 2022

Yarcombe Parish Council Agenda

Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email: yarcombe.clerk@yahoo.com

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Lesley Pidgeon

All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in the Jubilee Village Hall on Monday 4TH / 10th January 2022 at 8pm for the transaction of business as set out below.

Covid statement
We shall be following the Village Halls Conditions of Hire surrounding Covid 19 for everyone’s safety during our meeting:
Please do not enter the meeting should you have recently been abroad, been in recent contact with anyone with Covid or feel any Covid symptoms. Please sanitise hands on entry and exit, adhere to Social Distancing, and we shall ensure the Hall is ventilated for the duration of the hire period.

The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary
o Clerk re planning permission for The Belfry.

3. Chair Standing Down

4. Proposals and Vote for new Chairman
Acceptance of Office to be signed

5. Handover

6. Proposals and Vote for New Vice-Chair

7. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 4th October 2021 and 1st November.

8. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
The Honiton Rural Policing Team have put together 2 Newsletters which have been cascaded to the Councillors and also, forwarded to THE Voices for attaching with the e-voices. They have advised that we can obtain our crime figures from www.police.uk which I shall do monthly from now on. It appears the crime figures we have been receiving are not just for Yarcombe and Marsh but also a wider area and somewhat distorted by crime occurrences on the A303 which runs through our Parish. I shall include the following going forward.
Email also received which has been placed within the Clerks Report.

d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

9. Parish Council Priorities including Clerk and Correspondence

• Councillor Vacancy – to discuss. The village hall have enquired about a replacement village hall representative which we have advised won’t be until at least March as the advert has to be in place for a month
• Queens Jubilee
Jean Rich has asked if the PC are “planning something for the Queen’s Jubilee?…..Stockland are holding their fair on the Saturday so that may (or may not) involve the children. Our Church, St. John the Baptist is wondering if the Council and the Church might be joining forces??”

• Highways
Fence running up from layby – EDDC Highways have replied to our email concerning the falling fence “I passed this on to our asset team when the issue was originally raised so it’s currently sat with them and as budget holder, they make the decision on when, if at all works are carried out so it’s really out of my hands unfortunately. If there is a safety defect, that is where there is a protruding section (see pic below) then I can get something done, however, it would only be to ‘make safe’.”
Therefore, this is unlikely to get repaired, or the missing gap in the fence replaced.
Footpath 19 sign on A30 – Alistair Billington has reported that “following an accident with a van on the A30, unfortunately the footpath sign has come down along with the great new safety fence Caroline recently organised”. We have the contact details of the person who admitted liability and the details have been passed to Caroline and Shaun to assess. No contact has yet been made with the man concerned.
• Planters on the Layby – see Clerks Report for update – one is cracked and may need replacing in the Spring/Summer 22

10. Open Session for Public Participation

11. Finance
a. Summary of Financial position:

Bank account balances as at 28.12.21
Lloyds £443.28
Unity Trust C/A & Instant Access £11,830.30 £12,276.58
Forecast Cash Book Balance at 31.12.21 after below payments £11,531.30
Less Ringfenced:
1. Money allocated for P3 expenditure £1,054.87
2. Money allocated for Highways / Village Maintenance £331.30
3. Election Costs £600.00
Yarcombe Inn Community Project – Illustrated History of The Yarcombe Inn
£556.69
CIL Monies received re Linhay £978.13
Remainder of Balance after above Ringfenced monies £8,010.31

b. To ratify payments as follows:

Payment Date Payee Details of Payment Amount
13.11.21 Tony Long Notice Board Repairs in Marsh and Yarcombe £150.00
30.11.21 Helen Matthews Bulbs and bedding plants for the planters £32.44
30.11.21 Yarcombe hall Hire of Village Hall for cream tea £40.00
30.11.21 HMRC PAYE £59.80
30.11.21 Sarah-Jane Martin Clerks wages £239.20
31.12.21 HMRC PAYE £59.80
31.12.21 Sarah-Jane Martin Clerks wages £239.20

c. To agree Precept as to be submitted 19th Jan 22

• Re Planning Ref 20/1225/FUL, Land Opposite Yonder Marsh Farm Marsh Honiton EX14 9AH – £2,182.21. We are still awaiting to hear about the CIL due – EDDC were contacted in October and November. The next payment date for CIL is April 2022 as it is only paid out twice a year.

12. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.
Erection of roof over an existing silage clamp. – Lower Pithayne Farm Yarcombe Honiton EX14 9AB
Ref. No: 21/1000/FUL Status: Approval with conditions

Conversion and extension of existing redundant agricultural barn to form holiday letting accommodation for people with disabilities (sui generis) – Waterside Yarcombe Honiton EX14 9BQ
Ref. No: 21/2928/FUL Status: Pending Consideration | Case Type: Planning Application

Conversion of existing greenhouses to 2 x self contained holiday accommodation units and erection of free-standing solar array. – The Garden House Yarcombe Honiton EX14 9AE
Ref. No: 21/1334/FUL Status: Approval with conditions

Conversion of greenhouse to form holiday accommodation – The Garden House Yarcombe Honiton EX14 9AE
Ref. No: 21/2556/LBC Status: Approval with conditions

Erection of a roof canopy over an existing slurry store. – Lower Pithayne Farm Yarcombe Honiton EX14 9AB
Ref. No: 21/1003/FUL Status: Pending Decision

Retention of a cement silo, water silo, site office and additional concrete area. – Stopgate Farm Yarcombe Honiton EX14 9NB
Ref. No: 21/0876/FUL Status: Refusal

Install 2no. rooflights and 1no. roof vent on rear (west) elevation; second floor: removal and construction of walls, ceilings to be removed from both bedrooms and the creation of vaulted ceilings – Ley Farm Yarcombe Honiton EX14 9LW
Ref. No: 21/3026/LBC Status: Pending Consideration

Demolition of existing outbuildings and construction of new garage with workshop above – Crisland Cottage Yarcombe Honiton EX14 9AB
Ref. No: 21/2758/FUL Status: Pending Decision

Replace 2no. dormer windows on rear south west elevation – The Belfry Country Hotel Yarcombe Honiton EX14 9BD
Ref. No: 21/3046/LBC Status: Pending Consideration

Construction of earth lined slurry lagoon. – North Waterhayne Farm Yarcombe Honiton EX14 9AX
Ref. No: 21/1938/FUL Status: Approval with conditions

Extension and Access for Stoneshelves Farm, Yarcombe – Stoneshelves Farm Yarcombe Honiton EX14 9LS
Ref. No: 21/2633/FUL Status: Approval with conditions

Adjacent Parishes:

The next meeting is scheduled for Monday 7th February at 8pm.