Agenda & Clerks Report for November 2019 Meeting

2019 Agendas Uploaded on March 6, 2021


Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining and Cllr Ian Chubb
All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 4th November 2019 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk, 26th October 2019


The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary

3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 7th October 2019.

4. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

5. Parish Council Priorities
• Village Facilities / Amenities
Update on a Defibrillator in Marsh
Proposal for YPC to maintain the existing Defibrillator at the Jubilee Hall
Update on proposal for planters in layby
Update on Streetscene grass cutting
• Highways
Options for speed indicator signage
Update on repairs to damaged fencing after vehicle accident

6. Open Session for Public Participation

7. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.

8. Clerk and Correspondence
Discussion / Decisions and Actions required
• Email received from David at Highways concerning our report of the overgrown vegetation under the trees, behind the post and rail fencing:
“Following your request, I have added this to an current order planned for ploughing, sweeping &
vegetation clearance works to be carried out along the old A30 through Yarcombe.
As this isn’t a safety defect, the only way works can be carried out is as part of any highway cleaning,
however, with budgets being reduced year on year, this will always be subject to funding &/or
prioritising therefore I am unable to guarantee this will be done every year.

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
To consider formally delegating the making and submission of comments on planning applications to the Councillors who attend the site meeting as there is insufficient time before the subsequent meeting and they are not brought back to the Council for a full formal vote.
Erection of replacement dwelling and garage; renewal of extant consent 16/1900/FUL – Stoneshelves Farm Yarcombe Honiton EX14 9LS
Ref. No: 19/1832/FUL Status: Approval with conditions

Creation of off-road parking – 1 Tilery Yarcombe Honiton EX14 9LR
Ref. No: 19/1769/FUL Status: Approval – standard time limit

Construction of roof canopy over existing livestock gathering area. – Moxhayes Yarcombe Honiton EX14 9BB
Ref. No: 19/1738/FUL Status: Approval with conditions

Proposed extension to holiday cottage – Heavens Mouth Beacon Yarcombe Honiton EX14 9LU
Ref. No: 19/2129/FUL Status: Pending Consideration

Change of use of land from agricultural use to residential curtilage, construction of driveway extension and storage shed. – The Threshing Barn Watchford Farm Yarcombe Honiton EX14 9LZ
Ref. No: 19/1260/FUL Status: Approval with conditions

10. To confirm the date of the next meeting being Monday 6th January at 8pm in The Jubilee Hall, Yarcombe

Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 4th November 2019

Item 6 – Finance – Update on current Financial Situation:
Bank account balances as at 26.10.19:
Lloyds £443.28
Unity Trust C/A £1,523.03
Unity Trust Instant Access £11,082.16 13,048.47
Cash Book Balance at 26.10.19 (Bank less pending payments). 12,160.47
Less Ringfenced: 2,531.17
1. Money allocated for P3 expenditure – £1,499.87 less £800/£900 already allocated
2. £1031.30 for Highways, includes £500.00 added following the meeting 03.06.19

Yarcombe Inn Community Project – remining funds split to projects, or awaiting instructions: 1,580.72
• Illustrated History of The Yarcombe Inn 599.69
• Village Hall 643.76
• Awaiting instructions – 12 people (emailed 3 times) 244.79
• Difference for allocation in Crowdfunder receipts 92.48
(Total paid back £11,602.84)
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets £8,048.58

6b – Payments to be approved and made in line with the following schedule:
Date Payee Details of Payment Chq Nr / Online
26.10.19 DALC Attendance of Clive Stone on the Chairmanship course Online 36.00
05.10.19 Sarah-Jane Martin Clerk Wages Online 233.32
05.10.19 HMRC Paye Online 58.40
26.10.19 Maggie Tomkinson Return of Crowdfunder monies 300004 560.28

Item 7. Reports
To provisionally receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

Item 8. Clerk Correspondence
Further Correspondence as follows (for more details and copy emails please email the Clerk):
• Reported overgrown vegetation behind the post and rail fence that runs from the layby to the top of Moorhayne Lane:
Dear Sir/Madam
W191265248 Thank you for the following report:
Problem: Overgrown Vegetation, Public Information Portal, Overgrown Vegetation
Location: Road through Yarcombe, Yarcombe
Date Reported: 19/10/2019 12:39:00
The details have been sent to our team so that an assessment can be carried out. We anticipate that this
assessment will be completed by 16/11/2019.

• Email received from Cllr Horner “met with Gigaclear this morning together with Mike Canham who is Chair of Otterford PC – Just exploring the possibilities of Gigaclear rolling out a commercial network in the Bishopswood / Buckland area”
Should anyone need to report cable damage to Gigaclear, the telephone number is 01865 591131.

• Email received from The Devon Climate Emergency Response Group, chaired by Phil Norrey and comprising of public and private sector organisations, has appointed a Net-Zero Task Force to deliver a Devon Carbon Plan.
The Net-Zero Task Force is chaired by Professor Patrick Devine-Wright, a leading climate expert, and it includes experts drawn from environmental, economic, health and academic organisations.
The Task Force has today issued an invitation – a ‘call for evidence’ – to all Devon residents to submit their ideas about how Devon can reduce carbon emissions as quickly as possible. It will be conducting a series of hearings to help gather views, evidence and data that will be used to develop recommendations for the Devon Carbon Plan.
For your information, here is a link to the Net-Zero Task Force’s press announcement about the ‘call for evidence’.
A new Devon Climate Emergency website, launched today, detailing the work of the Devon Climate Emergency Response Group and the Net-Zero Task Force, can be viewed here, Please take a moment to have a look at the website, specifically the information about the Devon Carbon Plan, which can be viewed here
We are asking Members to also be aware of the Devon Climate Emergency social media accounts, Twitter, Facebook and LinkedIn, (Instagram will follow), and we invite Members to follow, like, retweet and share messages. Here are links to those social media accounts: Twitter, Facebook, LinkedIn.

• Recycle Devon Thank You Awards 2020
“It’s thanks to the hard work of residents and communities that Devon is one of the top recycling counties in the UK. These awards celebrate those who have done that little bit extra to help keep Devon green and beautiful. So, if you know someone who perhaps has come up with new and innovative ways to reduce waste or done that bit extra, please nominate them for some well-deserved recognition. If you would like to nominate someone, please fill in the quick nomination form at – they deserve it!”


Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 26th October 2019