April 2022 Minutes

2022 Minutes Uploaded on May 26, 2022



Meeting held in the Jubilee Hall, Monday 4th April 2022 at 8.00 pm


In Attendance:

Cllrs S Horner (Chair), L Pidgeon, T Long, C Ford, D Barnes, S Vining, K Thompson, Matthew Tomkinson.


Members of the Public present.  Diane Frost


Due to the absence of the Clerk Sarah-Jane Martin who was unwell, the Chairman explained that the meeting would be foreshortened


  1. Apologies for Absence

Councillor Colin Brown, Councillor David Key


  1. Declarations of Interest

To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.

None were declared.


  1. Minutes

Cllr Horner asked if everyone was agreeable  that  the Minutes of the meeting held on Monday 7th March 2022 could be signed as a correct record the minutes of the meeting and everyone agreed.


  1. Reports

To receive the following Reports

  1. County Councillor

No report received.

  1. District Councillor

No report was received

  1. Police

No report received

  1. Yarcombe Community Land Trust

Cllr Horner advised that the planning process for the application for six affordable houses had come to an abrupt halt following the publication of an advisory report from Natural England concerning phosphate pollution on the river Axe catchment area.

  1. Jubilee Hall Committee

Cllr Tomkinson, who is Vice Chairman of the Jubilee Hall committee gave a brief report on the on going upgrading of the facilities in the hall. He explained that there was a plan to resurface the old tennis court at the rear of the building and Councillor Horner suggested that the committee should apply for section 106 funds which might be available to fund this work.

  1. Reports from Individual Councillors

Cllrs Vining and Ford. Repairs to footpaths 16 and 19a were in progress, DCC had delivered four self-closing gates which were available to replace difficult stiles with landowner permission, Councillors were requested to make suggestions as to where these might be installed.

Cllr Barnes – Cllr Barnes & Cllr Little will go around the roads and prepare a working sheet for presentation to highways. The report will shortly be available from which priorities on the repairs may be set. Councillor Horner reported the culvert on the lane to Pithayne had been repaired.

Cllr Pidgeon. Progress was being made to bring together various village bodies to organise the Jubilee celebrations in early June, volunteers were being recruited to assist with a cream tea. It was noted that there are 46 children in the parish who are eligible for a presentation mug, and an estimate to cover this cost would be available shortly.




  1. Parish Council Priorities including Clerk and Correspondence


Speed through the village-correspondence had been received recommending funds set aside for a history of the Yarcombe Inn should be better used to assist in funding a speed camera.

 Platinum Jubilee Oak Tree. This had now been planted in the garden of Corner Cottage adjacent to the A30, Councillor Horner thanked Councillor Little for granting his permission to plant the tree in his property.

Planters in Lay By. Councillor Little reported that the cost of a new wooden planter would be about £1,500 which was well more than budget. Councillor Barnes explained he had two concrete troughs which he would donate, and this suggestion was accepted by the meeting, and the handyman would work with Helen Mathews to install these troughs and transfer the plants.

Lay By Fencing Repairs -A site visit had been organised to view the damaged hand rails the lack of which created a danger to users of the pavement adjacent to the main road. It was agreed the Parish Council, not having expertise or training in health and safety procedures should not become directly involved. However, Councillors Horner and Little would prepare a letter to DCC Highways requiring immediate replacement of the damaged and missing rails.

John Salter Award. The Chairman announced that the members of the council had voted, by a substantial majority that this be awarded to Councillor David Little. This announcement was met by spontaneous applause


  1. Open Session for Public Participation

No matters were raised

  1. Finance

In the absence of the Clerk this item was not discussed


  1. Planning

To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:

The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.

Cllr Long reported that a site meeting had been held at Lower Pithayne farm to review an application (220513/FUL) which application covered the installation of a slurry lagoon. Resultant from this meeting a comment had been submitted to EDDC agreeing such lagoon was necessary and requested a belt of mature leaf bearing trees be planted to shelter this work from view upon completion of the work. The tenancy at Sunnyside and the concrete works at Stop Gate farm were also briefly mentioned.


Cllr Horner called the meeting to a close at 8.00 pm


The next meeting is scheduled for Monday 9th May 2022 at 8pm to conduct the APM and AGM