Agenda & Clerks Report for March 2020 Meeting

2020 Agendas Uploaded on March 6, 2021


Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining, Lesley Pidgeon and Cllr Ian Chubb
All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 2nd March 2020 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk, 25 February 2020


The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary

3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 3rd February 2020.

4. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

5. Parish Council Priorities
o Update on a Defibrillator in Marsh.
03.02.20 Clerk emailed I Chubb to advise Locality Budget of £1,000 had been received directly to Sandra Newton’s fund.
o Yarcombe Defibrillator
Cllr Little is obtaining a quote for the pads and battery now the power has been restored
o Planters
Update on how the planters look – do they need topping up?
o Update on Streetscene grass cutting
Cllr Stone is liaising
o Landmark Trees
SJ to collect the tree Sat 7th March to plant 14th March – spade / stake / soil preparation / photos?
Should we be specific with invites to some people e.g. hall committee
Plaque? Or this could be installed later. Could see what was on the inscription on the millennium tree down the bank opposite the ‘Taunton turn’
Invite a local to plant the tree
Suggest we dig over the ground first and replace it’s so it is easy to dig on the day
Revised planting time is 11.00am and location to be “planted on the bottom hedge/ grass of the tennis court/ car park, the sight will be marked nearer the time.”

o Highways
o Damaged fence due to accident
o Drainage Maintenance email circulated 22.02.20 re “Who is responsible for what”

o Additional Items
• Review of Standing Orders
6. Open Session for Public Participation

7. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.
c. Crowdfunding – Proposal to use some of the funds allocated to the history of the Yarcombe Inn.

Luke has unsuccessfully applied for funding to have an image of ‘Yarkie’ displayed in the pub and now proposes to fundraise to finance this project. This would be a 3D computer generated engineered replica, costing approximately £1,000. The RAMM have agreed to the original being copied. This would follow the ‘Monks to the Millennium timeline theme, by taking the Norman original and creating a 21st Century model.
The proposal is to donate up to £200 to kickstart the fundraising

Also, to discuss the options for the History of the Yarcombe Inn and the remainder of these remaining Crowdfunding monies

8. Clerk and Correspondence
Discussion / Decisions and Actions required
• First Aid Course Saturday 21st March cancelled
• VE Day Celebrations – Yarcombe and Marsh organising a celebration
• Tony Wiggins emailed through a useful website which details countrywide roadworks – There is also another website which details proposed future roadworks – excellent if planning a journey.

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.
Discuss the involvement of the Blackdown Hills AONB as a consultee on planning applications:
Are they always consulted on applications in the AONB area ?
Do they always respond ?

Email received from Nick Randle re Broadley Farm re landscaping

Removal of single tin garage; alteration to walls and construction of steps – Middle Moorhayne Farm Yarcombe Honiton EX14 9BE
Ref. No: 19/2712/LBC – Status: Approval with conditions

Construction of two storey side extension – Collyforches House Yarcombe Honiton EX14 9EB
Ref. No: 20/0224/FUL – Status: Pending Consideration

Erection of extension to an existing livestock building – Middle Stout Farm Yarcombe Honiton EX14 9LZ
Ref. No: 20/0082/FUL – Status: Pending Consideration

Erection of an agricultural livestock building – Middle Stout Farm Yarcombe Honiton EX14 9LZ
Ref. No: 20/0083/FUL – Status: Pending Consideration

Erection of general-purpose agricultural storage building ancillary to an existing livestock building – Middle Stout Farm Yarcombe Honiton EX14 9LZ
Ref. No: 20/0084/FUL – Status: Pending Consideration

Erection of a roof over an existing silage clamp A – Middle Stout Farm Yarcombe Honiton EX14 9LZ
Ref. No: 20/0085/FUL – Status: Pending Consideration

Erection of a roof over existing silage clamp B – Middle Stout Farm Yarcombe Honiton EX14 9LZ
Ref. No: 20/0086/FUL – Status: Pending Consideration

Construction of roof over an existing slurry lagoon – Middle Stout Farm Yarcombe Honiton EX14 9LZ
Ref. No: 20/0087/FUL – Status: Pending Consideration

Erection of pergola, construction of rear wall and wall to footpath, alteration to walls and fencing, steps to rear garden and construction of timber car port – Middle Moorhayne Farm Yarcombe Honiton EX14 9BE
Ref. No: 19/2711/FUL Status: Approval with conditions

Ceiling joist above dining room: replace finished battens and packer with new scribed softwood furring’s. Ceiling joists above bedroom 5: strengthen undersized oak joists with a softwood ceiling binder spanning between the western chimney structure and the first floor timber frame wall (all within loft void). Tractor Shed/Wagon House: addition of a 12 mm galvanised mild steel rod/tie, secured to each gable truss. Tractor Shed/Wagon House: replace collar beam – Gilletts Farm Yarcombe Honiton EX14 9AZ
Ref. No: 20/0162/LBC – Status: Pending Consideration | Case Type: Planning Application

10. To confirm the date of the next meeting being Monday 6th April at 8pm in The Jubilee Hall, Yarcombe

Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 2nd March 2020

Item 6 – Finance – Update on current Financial Situation:
Bank account balances as at 22.02.2020:
Lloyds £443.28
Unity Trust C/A & Instant Access £9,199.86 9,643.14
Cash Book Balance at 27.12.19 (Bank, less pending payments below). 9,351.42
Less Ringfenced: 2,181.17
1. Money allocated for P3 expenditure – £1,499.87
2. Money allocated for Highways / Village Maintenance- £481.30
3. Election Costs – £200.00
Yarcombe Inn Community Project – remining funds split to projects, or awaiting instructions: 936.96

• Illustrated History of The Yarcombe Inn 556.69
• Village Hall – £643.76 paid across 07.01.20 10.00
• Awaiting instructions – 12 people (emailed 3 times) 277.79
• Difference for allocation in Crowdfunder receipts 92.48
Total paid back £13,322.10
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets 8,414.46

6b – Payments to be approved and made in line with the following schedule:
Date Payee Details of Payment Amount
03.03.20 HMRC PAYE 58.20
03.03.20 Sarah-Jane Martin February wages 233.52

Item 8. Clerk Correspondence
• Thank you email received from Helen Parris of the Village Hall Committee “I would like to thank the Parish Council for the £100.00 Grant towards improving the lighting for the front car park. Just to keep you updated on our progress, we received a quote which was a lot more than expected, so after the meeting last night we are looking into it further. The lights will be improved as soon as possible.”
• Letter received from highways concerning the on-going roadworks along the A30 from 10 February – 16 March.
• Letter received concerning who is responsible for drainage along the roads and lanes
• Email received from Highways concerning “….it will require us to close sections of road shown above. We are aware this will affect some business’ and or community events that may be scheduled already, therefore I would like to get an idea from you of dates/times of the year which would be best to avoid. This will mean that we can try and choose the best time of the year in order to reduce the disruption it causes you.

Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 22nd February 2020