Agenda & Clerks Report for November 2018 Meeting

2018 Agendas Uploaded on March 6, 2021


Chairman: Cllr Nick Randle

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Nick Randle, (Chairman), Lesley Pidgeon (Vice Chairman), David Barnes, Steve Horner, Maggie Tomkinson, Tony Long, Sue Parris, Clive Stone, Maggie Tomkinson, Tony Wiggins, Cllrs Ian Chubb and Paul Diviani.

All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 26th November 2018 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk, 17th November 2018


1. Apologies for Absence

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.

3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 1st October 2018.

4. Parish Council Priorities

5.b Open Session for Public Participation

6. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.
c. Review the Accounts at the 6-month stage

7. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
• Report received after the last meeting:
Parish report for Yarcombe 03/09/18 to 01/10/2018, O Crimes reported.
• Response concerning the serious collision in Yarcombe in July 2018
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors
• Clive Stone has reported that in this week’s Midweek Herald and Western Morning News, there are articles on the recent release of additional funding for road works. He asks “could Sarah-Jane write to Cllr Chubb and Joe Deasy (Who we met at Clifthayne Lane before the work started) and ask how much of the £18.75m additional funding has been secured for East Devon and can Yarcombe benefit from this on top of what has already been committed for the current year and already budgeted for 2019/20. And then get parishioners to report potholes and drainage works”.

8. Clerk and Correspondence
Discussion / Decisions and Actions required:
• Grit Bins – need re-filling for Winter.
• S.137 Grant Applications received:
1. Yarcombe Flower Show – £200.00 for printing show schedules and pre-printed signs to advertise the events.
2. Yarcombe and Marsh Children’s Fund – £90.00 to take the children on a trip to see a “Kids Club Film” at the Cinema.
3. Yarcombe Jubilee Hall – up to £2,500.00 to build a new back entrance and fire escape
4. Yarcombe Voice – £200.00 for printing costs.
• Following the Marsh resident’s concerns of speed through the village, PCSO Darren England was going to organise a speed gun in the village and possibly, a speed wire could also be put up through the village. Waiting to hear back.
• Consideration of asking the Marsh residents if they would like to participate in “Community Speed Watch” as suggested by PCSO England
• Confirmation that the signatories at Unity Trust have been amended to 2 required meaning a triple layer request and authorisation for external payments and to create an internal transfer and 1 signatory to authorise it. Unity Trust declaration to be signed. Another Signatory is also sought.
• Sign Savings Account Application Form for the new Unity Trust Account (Net 032%/Gross .40%)

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:

• Concerning the stone building being built on land opposite Yonder Marsh Farm Street Record Marsh, we have received an email from the Planning Department as follows: “I have been to the site and met with the owner. The works to renovate the building do not require planning permission. However, the owner will require planning permission for a change of use if he intends on using it for any purpose other than agriculture. He has agreed to apply before he changes the use.”

Ref. No: 18/1772/OUT- Watchford Farm Yarcombe Honiton EX14 9LZ
The erection of an agricultural/land based workers dwelling – Status: Refusal

Ref. No: 18/1634/FUL – Crawley Farm Yarcombe Honiton EX14 9AY
To erect a steel portal framed roof over the existing silage store – Status: Approval with conditions

Ref. No: 18/1635/FUL Crawley Farm Yarcombe Honiton EX14 9AY
Erection of roof over existing slurry store – Status: Approval with conditions

Ref. No: 18/1636/FUL – Crawley Farm Yarcombe Honiton EX14 9AY
Erection of roof over existing outdoor livestock collecting yard – Status: Approval – standard time limit

Ref. No: 18/1966/FUL – Grovelands Yarcombe Honiton EX14 9BQ
Construction of single storey side extension – Status: Refusal

Ref. No: 18/1967/LBC – Grovelands Yarcombe Honiton EX14 9BQ
Construction of single storey side extension – Status: Refusal

Ref. No: 18/2380/FUL – Watchford Teton Yarcombe Honiton EX14 9LZ
Change of Use of land for the stationing of a residential mobile home (retrospective) – Status: Pending Consideration

Ref. No: 18/2381/FUL – Watchford Teton Yarcombe Honiton EX14 9LZ
Retention of building for storage of agricultural parts and spares – Status: Pending Consideration

Ref. No: 18/2060/FUL – 6 Tilery Yarcombe Honiton EX14 9LR
Conversion of garage and construction of single storey side/rear extension and provision of decking. Status: Approval – standard time limit

10. To confirm the date of the next meeting being Monday 7th January at 8pm in The Jubilee Hall, Yarcombe

Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 26th November 2018

Item 6 – Finance – Update on current Financial Situation:
Bank account balance £27,030.50 (Lloyds) £14.99 (Unity Trust) as at 17.11.18 = £27,045.49 £
Cash Book Balance at 17.11.18 (Bank less unpresented cheque plus receipts paid in), as at 31.08.18 (Lloyds £0, Unity Trust £27k 25,818.27
Less Ringfenced: £2,309.87
1. Money allocated for P3 expenditure – £1,499.87 less £800/£900 already allocated
2. £810.00 for Highways – (£1,000.00 less £80.00 & £110.00 to P Holness)

Yarcombe Inn Community Project – Net £13,485.73 plus £1,823.49 rec’d from YICP 15,309.22
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets 8,199.18

Yarcombe Inn Project Ring Fenced Donations and Expenses:
Summary of income and expenditure Donations Net Costs
£16,832.55 £1,523.33
Totals £15,309.22

6b – Payments to be approved and made in line with the following schedule:
Date Payee Details of Payment Chq Nr / Unity Trust ref nr £
Lesley Pidgeon Donation towards village event celebrating the end of the war Chq…. 100.00
10.11.18 George Pidgeon Footpaths work 000607 486.80
11.11.18 HMRC PAYE – October 000608 55.80
11.11.18 Sarah-Jane Martin Clerk Salary October 000609 223.41
11.11.18 HMRC Paye – October 000610 55.80
11.11.18 Sarah-Jane Martin Clerk Salary November 000611 223.41
17.11.18 Yarcombe Parish Council Transfer of Lloyds Bank Account balance to Unity Trust 000612 25,000.00

6c. Unity Trust Savings Account

6d. Presentation of Accounts at half way through the year – figures prepared to 17.11.18. Previously emailed to all Councillors with the Agenda

Item 7. Reports
To provisionally receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

Item 8. Clerk Correspondence
Further Correspondence as follows (for more details and copy emails please email the Clerk):
• EDDC enquiry about our snow warden and pleased to advise Thelma is still happy to continue.
• Enquired with Honiton Police if they have any stats or can obtain any concerning the Evolis Speed Watch device but as yet, I haven’t heard anything back.
• Thank-you letter received form Lesley Sutton for the £50 donation via Miranda for the Senior Citizens Christmas Lunch.
• Email received from C.G.S Grounds Maintenance, used by local Town Councils and are looking to share their services. “We are currently working alongside and have an excellent reputation with East Devon District Council, Sidmouth Town Council and a number of commercial Businesses. Our areas of expertise are Roadside Verges, Hedges, Tree Works, Large Acreage, New Property developments, areas of public use such as, Health Centres, Pleasure grounds and Large Private Estates. Please take the time to view our website, cgsgroundsmaintenance”
• Confirmation received for the Loan Sanctions Board that the renewal of the loan facility has been successful.


Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 17th November 2018