YARCOMBE PARISH COUNCIL
Chairman: Cllr Nick Randle
Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email: yarcombe.clerk@yahoo.com
To: Cllrs Nick Randle, (Chairman), Lesley Pidgeon (Vice Chairman), David Barnes, Steve Horner, Tony Long, Sue Parris, Clive Stone, Maggie Tomkinson, Tony Wiggins, Cllrs Ian Chubb and Paul Diviani.
All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held in The Yarcombe Village Hall on Monday 4th June 2018 at 8pm for the transaction of business as set out below.
Members of the public and press are welcome to attend.
Signed: Sarah-Jane Martin, Clerk, 26th May 2018
AGENDA
1. Apologies for Absence
Cllr Tony Wiggins
2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
3. Minutes
To sign as a correct record the minutes of the Parish Council Meeting held on Monday 5th April 2018.
4. Parish Council Priorities
Any additional comments concerning our meeting with the younger generation of the Parish, before the meeting.
5.a Discussions of Comments from Parishioners re Highways and Local Concerns
See Addendum attached
5.b Open Session for Public Participation
6. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments in line with the schedule in the Clerks Report.
c. To consider the Accounting Statements, approve the Accounting Statements by Resolution and ensure the Accounting Statements are signed:
1. Minute that the Councillors Certify Yarcombe Parish Council has having less than £25,000.00 income for the last financial year and therefore Certify that the Council is exempt from the External Audit requirements. Completion of the Certificate of Exemption.
2. Approve Section 1 of the Annual Governance Statement before approving Section 2 Accounting Statements.
– Minute Reference – YPC Meeting 04.06.18 6 Finance.c.2
7. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors
8. Clerk and Correspondence
Discussion / Decisions and Actions required:
• The Evolis Radar Speed Sign details.
• The Neighbourhood Plan, Dark Sky Policy – Concerns have been raised by locals about the light on the Yarcombe Inn which is quite intrusive and exceptionally bright. There is another light on the entrance to the village which is in the line of sight for drivers.
• “Please Close the Gate” signs
• John Carter has enquired if the Parish Council would be willing to help fund the publication of the John Salter book, in readiness for the July village market. The cost will be £700.00, and they are asking for a contribution soon in order to meet the deadline.
9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
Ref. No: 18/0718/FUL – The Linhay North East of Whitehorns Yarcombe Honiton EX14 9LX
Conversion of existing barn for use as holiday accommodation – Status: Pending Consideration
Ref. No: 18/0638/FUL – Beacon Farm Beacon Yarcombe Honiton EX14 9LU
Construction of single and two storey rear extensions, 2no flues and alterations and extensions to existing detached garage to form ancillary home office. – Status: Pending Consideration
Ref. No: 18/1076/FUL – Land Adjacent to Moxhayes Yarcombe Honiton EX14 9BB
Above ground slurry store. Status: Pending Consideration
10. To confirm the date of the next meeting being Monday 2nd July at 8pm in The Jubilee Hall, Yarcombe
PART B
To resolve: that under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 that the public and press be excluded from the meeting:
• Discussion on Dog Safety
• The Yarcombe Inn
Clerks Report and Supporting Information for the Agenda
Yarcombe Parish Council Meeting Monday 4th June 2018
Item 6 – Finance – Update on current Financial Situation:
Bank account balance £23,455.89 as at 30.04.18 £
Cash Book Balance at 30.05.18 (Bank £23,455.89 less unpresented cheque plus receipts paid in), as at 30.05.18 25,269.18
Less Ringfenced:
Ringfenced for Contractor to cover:
2,986.67
1. Money allocated for P3 expenditure – £1,986.67
2. £1,000.00 for Highways – £1,000.00
Yarcombe Inn Community Project – Net £13,485.73 plus £1,823.49 rec’d from YICP 15,309.22
Sub Total C/F to remainder of Yr Budget, Grants/Events & Projects Budgets 6,973.30
Yarcombe Inn Project Ring Fenced Donations and Expenses:
Date Donations Payee Donation £ Net Cost £
July–Aug 17 Total Cheques, Cash & 338.00
Sep-Nov 17 Total Crowdfunder 1 & 2 12,830.56
27.07.17 Y Inn Donation re banners and flyers 260.00
30.09.17 The Hive 83.33
31.08.17 From YPC 500.00
28.09.17 Wessex Re-investment Soc 500.00
24.10.17 Irvine Nott Valuers 850.00
11.11.17 Josie Miles refund re CF 2 90.00
28.11.17 Pub Hub x 2 events 1,065.50
28.11.17 Donation 15.00
Other
16.05.18 Receipt from YICP re Grant for Expenses 1,823.49
Totals £16,832.55 £1,523.33
Total £15,309.22
6b – Payments to be approved and made in line with the following schedule:
Date Payee Details of Payment Chq Nr £
02.06.18 Sandra Bristol Internal Auditor 000593 100.00
Item 7. Reports
To provisionally receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors
d. Clerk – Items for discussion in Agenda
Item 8. Clerk Correspondence
8.b Further Correspondence as follows (for more details and copy emails please email the Clerk):
• Email received from Amanda Pitchford, Eastern Highway Neighbourhood Team who visited Yarcombe to re-erect the Stockland directional sign and erected posts – but the sign was not on site. It has now re-appeared and we have kindly asked them if they can return.
• Email received from EDDC who are carrying out a review and would be grateful for any comments the Councillors have regarding the venues used for polling stations. Further information, such as maps, can be found on our website at https://eastdevon.gov.uk/elections-and-registering-to-vote/polling-place-review-2018/. Representations can be made in writing to Polling Place Review, Electoral Services, East Devon District Council, Knowle, Sidmouth EX10 8HL, or by e-mail to jhumphreys@eastdevon.gov.uk by no later than 5pm on Friday 6 July 2018.
• Copy Press Release received detailing that the New Communities Together Fund will now be put in place to support projects and more than £100,000 has been given to 34 community projects by Devon County Council and East Devon District Council through their Parishes Together Fund 2017/2018.
• Maggie Lane has been nominated as our local Arts Champion and her name put forward to attend the EDDC Garden Party in August.
• Link received for the first “Devon Communities Together Impact Report 2018” https://www.devoncommunities.org.uk/Handlers/Download.ashx?IDMF=0a2dd9c9-5548-46af-a14c-65655e22e17e
• Email received relating to the new report of draft rules and draft application forms for the new Communities Together Fund 2018/2019 (replacement for the Parishes Together Fund which no longer exists, as the report explains). You can see the report online, agenda item 14: http://eastdevon.gov.uk/media/2510239/060618combinedcabinetagendapubvers.pdf
• £1,823.49 received from The Yarcombe Inn Community Benefit Society relating to the refund of the grant provided for costs incurred.
• £593.65 VAT refund received
• GDPR – Many emails received to see if we wish to be kept on the mailing list
• Confirmation received that £3.61 will be refunded re the Insurance Premium for a reduced schedule.
• Email received from Helen Selby in response to Clerks email that the A30 is lifting “Yes we are aware and it’s on the list of remedials for the contractor to correct.”
Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 30.05.18