Agenda and Remote September Clerks Report for October Meeting

2020 Agendas Uploaded on March 6, 2021

Yarcombe Parish Council Agenda

Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining, Lesley Pidgeon

All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held remotely or via conference call on Monday 5th October 2020 at 8pm for the transaction of business as set out below.

Members of the Public Please Note: Due to the current HM Government’s measures for Covid-19, the Parish Council will meet virtually via Zoom. If any members of the public wish to raise a question for the meeting, they should contact the Clerk by Friday 2nd October latest by email, so it can be added to the Agenda.

The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence
Cllr C Vining

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary

3. Minutes
To sign as a correct record the minutes of the remote Parish Council Meeting held on Monday 7th September 2020. This will be completed outside of the meeting.

4. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police

d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

5. Parish Council Priorities
Website Accessibility
The website Accessibility Statement as been extended to comply with Legislation and refers to us having a new website by the end 2021.
New Website
– still seems the best option. We need to plan a timescale – new financial year? Possibly start to ringfence some of the budget.
S.106 funds
Any thoughts following the review of our Neighbourhood Plan with a view to infrastructure spend?
Update on a Defibrillator in Marsh.
Yarcombe Defibrillator
Helen and her Mother decided not to proceed with the planters as they are already being maintained by someone.
Update on Streetscene grass cutting
Cllr Stone is liaising
Landmark Tree
Consider a Brass Plaque to place near the tree. The plaque near the Jubilee tree is still standing.

Damaged fence between layby and Tillery due to accident
Email received form David at Highways concerning his response to our email about the fence on the A30 which has now fallen over – he responded “This was mentioned by our Asset last week as there also re-surfacing planned along the A30. I’m just waiting to hear back as the fence may also be incorporated at the same time.”
Community Speed Watch
Phil Morgan from Highways has emailed to advise “There is now in place a new method for setting up a CSW group.
Initial request for a new CSW Group can be submitted by any member of the community (18yrs or over) all requests for new groups are requested online, through CSW Online at:
A minimum of 6 volunteers are required for a CSW Group to become active (if less please contact Scheme Co-ordinator) .
Is this something we would like to pursue and publicise for Volunteers?

Additional Items
Review of Standing Orders
Partial amendment completed – In progress
Yarcombe Inn
Asset of Community Value Nomination
Do we need any more for Yarcombe & Marsh?

6. Open Session for Public Participation
Responses will be made to items which have been placed on the Agenda as at Friday 2nd October. For any later submissions, these will be carried forward to our October meeting.

7. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments as follows:

Payment Date Payee Details of Payment Amount
06.10.20 HMRC October PAYE 59.80
06.10.20 Sarah-Jane Martin October Clerks wages 239.20

8. Clerk and Correspondence
Discussion / Decisions and Actions required

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.
Cllr Long advised that during this time, site meetings have been held with a skeleton of Parish Council members, where he felt necessary and consequently hasn’t been inviting all the Parish Councillors to all the applications, due the present circumstances.
Roofing over open livestock yard area. – South Waterhayne Farm Yarcombe Honiton EX14 9AX
Ref. No: 20/1389/FUL Status: Approval with conditions.

Construction of single storey side extension and alteration to roof – Grovelands Yarcombe Honiton EX14 9BQ
Ref. No: 20/1464/FUL Status: Pending Consideration.

Roofing over slurry store – Phase 1 – South Waterhayne Farm Yarcombe Honiton EX14 9AX
Ref. No: 20/1367/FUL Status: Approval with conditions

Roofing over slurry store – Phase 2 – South Waterhayne Farm Yarcombe Honiton EX14 9AX
Ref. No: 20/1368/FUL Status: Approval with conditions

Roofing over open livestock yard area. – South Waterhayne Farm Yarcombe Honiton EX14 9AX
Ref. No: 20/1389/FUL Status: Pending Decision

Re roofing wood store, demolition and replacement of workshop and storage building, installation of solar PV panels on outbuilding and re-facing part of boundary bank. – Middle Moorhayne Farm Yarcombe Honiton EX14 9BE
Ref. No: 20/1530/FUL Status: Approval with conditions

Demolition of existing utility room and construction of replacement single storey side extension including 2 no. conservation rooflights, alterations to roof, replacement window with doors on the south and east elevation, removal of flue, insertion of 2 no. conservation rooflights on east elevation. – Grovelands Yarcombe Honiton EX14 9BQ
Ref. No: 20/1465/LBC Status: Pending Consideration

The next meeting is scheduled for Monday 2nd November and will be held remotely as per our current guidelines issued by the National Association of Councils.


Clerks Report and Supporting Information for the Agenda
September 2020 Yarcombe Parish Council Remote Clerks Report due to COVID-19

Finance – Update on current Financial Situation:

Bank account balances as at 26/09/2020
Lloyds £443.28
Unity Trust C/A & Instant Access £11,772.44 12,215.72
Cash Book Balance at 26/09/2020 (Bank, less pending payments). 12.215.72
Less Ringfenced:
1. Money allocated for P3 expenditure 1499.87
2. Money allocated for Highways / Village Maintenance 297.97
3. Election Costs 400.00
Yarcombe Inn Community Project – Illustrated History of The Yarcombe Inn
Remainder of Balance after above Ringfenced monies 9,461.19

Clerk Correspondence received during September:

• Email from NALC who continue to advise:
NALC’s view is that although the Principal Regulations continue to permit local councils to hold meetings (now as an exemption to the six-person gatherings limit) in COVID-19 secure premises, the NALC position remains that we recommend that councils continue to meet remotely.
• London Hearts emailed through concerning a £200 grant for a defibrillator which Peter Tarrant kindly forwarded. This has been forwarded to Sandra Newton for consideration
• Concerning the Planters on the layby:
Email received from Helen who spoke to her Mother – they “are both very happy that someone is, indeed looking after the planters and would really not wish to ‘tread on any ones toes’ – so to speak. I t was just an idea to volunteer in case no one else was doing it – would be so awful for the planters to look messy and uncared for in such a pretty spot! But we are now really pleased they are in safe hands.”

• Devon County Council are trying to reach to as may people as possible including youngsters and advise that anyone can sign up to receive updates through the following link:

• Road works alert re re-surfacing on the A30 end September / early October

• Reply from the Yarcombe & Marsh Children’s Fund thanking Saffron for her donation through the John Salter Award and added “We just hope things start to improve so that the children will be able to get together to enjoy something sometime.” Message sent to Saffron to let her know they are very grateful.

• Barriers fallen over on the Yarty bridge were reported to Highways who attend the scene immediately “Currently on site and have repositioned the barriers. I’ve also added some additional ties(rope) and two extra cones for support which will hopefully resolve the issue. Seems to be working at the moment😀

• EDDC Residents’ weekly Coronavirus update:

Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 26th September 2020