Agenda and Remote October Clerks Report for November 2020 Meeting

2020 Agendas Uploaded on March 6, 2021

Yarcombe Parish Council Agenda

Chairman: Cllr Clive Stone

Clerk: Sarah-Jane Martin
The Belfry, Yarcombe, Honiton, Devon EX14 9BD
Tel: 01404 861234 Email:

To: Cllrs Clive Stone, (Chairman), Steve Horner (Vice Chairman), David Barnes, Tony Long, David Little, Shaun Vining, Caroline Ford, Charlotte Vining, Lesley Pidgeon

All members of the Council are summoned to attend a meeting of Yarcombe Parish Council to be held remotely or via conference call on Monday 2nd November 2020 at 8pm for the transaction of business as set out below.

Members of the Public Please Note: Due to the current HM Government’s measures for Covid-19, the Parish Council will meet virtually via Zoom. If any members of the public wish to raise a question for the meeting, they should contact the Clerk by Friday 30th October latest by email, so it can be added to the Agenda.

The recording of this meeting is not permitted by either audio or visual without prior consent of the Council.

1. Apologies for Absence
Cllr L Pidgeon

2. Declarations of Interest
To receive disclosures of pecuniary and non-pecuniary interests in items on the agenda.
disclosures of pecuniary

3. Minutes
To sign as a correct record the minutes of the remote Parish Council Meeting held on Monday 5th October 2020. This will be completed outside of the meeting.

4. Reports
To receive the following Reports
a. County Councillor
b. District Councillor
c. Police
d. Yarcombe Community Land Trust
e. Reports from Individual Councillors

5. Parish Council Priorities including Clerk and Correspondence
Website Accessibility
The website Accessibility Statement has been extended to comply with Legislation and refers to us having a new website by the end 2021.
New Website
Clerk has contacted to see what the timescales would be from placing the order for the new website to its completion. 50% of the build cost has been ringfenced, being £250.
S.106 funds
We are awaiting an update on the availability of funds from completion of properties to consider the infrastructure spend in line with what is within our Neighbourhood Plan. This is diarised until the Spring.
Update on a Defibrillator in Marsh.
Landmark Tree
We shall postpone the placing of a Brass Plaque near the tree until we can meet outside.

Damaged fence between layby and Tillery due to accident
This is looking less likely to be repaired by EDDC as it is not a safety defect.

Additional Items
Review of Standing Orders
Partial amendment completed – In progress
Yarcombe Inn
Asset of Community Value Nomination – Nick Wright has chased this up and is now away until 2nd November.
Diarised to order more next year.

6. Open Session for Public Participation
Responses will be made to items which have been placed on the Agenda as at Friday 30st October. For any later submissions, these will be carried forward to our January meeting.

7. Finance
a. To receive the Clerks report on the current Financial Position
b. To approve payments as follows:

Payment Date Payee Details of Payment Amount
03.11.20 HMRC October PAYE 59.80
03.11.20 Sarah-Jane Martin October Clerks wages 239.20

9. Planning
To receive and endorse the Planning Decisions of the Council taken since last meeting under delegated authority:
The formal delegation of making and submitting comments on planning applications to the Councillors who attend the site meetings, has been granted to Cllr Tony Long in November 2019. This is due to their being insufficient time before subsequent meetings to bring back comments to the Council for a full formal vote.
Cllr Long advised that during this time, site meetings have been held with a skeleton of Parish Council members, where he felt necessary and consequently hasn’t been inviting all the Parish Councillors to all the applications, due the present circumstances.
Concrete yard renewal – Stopgate Farm Yarcombe Honiton EX14 9NB
Ref. No: 20/2020/ Status: Pending Consideration

Erection of a general-purpose agricultural building – Watchford Bungalow Yarcombe Honiton EX14 9LZ
Ref. No: 20/1313/FUL Status: Pending Decision | Case Type: Planning Application

Adjacent Parishes:

Construction of two storey side extension. – Collyforches House Yarcombe Honiton EX14 9EB
Ref. No: 20/2026/FUL Status: Approval with conditions

The next meeting is scheduled for Monday 4th January and will be held remotely as per our current guidelines issued by the National Association of Councils.


Clerks Report and Supporting Information for the Agenda
October 2020 Yarcombe Parish Council Remote Clerks Report due to COVID-19

Finance – Update on current Financial Situation:

Bank account balances as at 24.10.20
Lloyds £443.28
Unity Trust C/A & Instant Access £11,455.74 11,899.02
Cash Book Balance at 24.10.20 (Bank, less pending payments). 11,600.02
Less Ringfenced:
1. Money allocated for P3 expenditure 1,499.87
2. Money allocated for Highways / Village Maintenance 297.97
3. Election Costs 400.00
4. 50 % website build cost in 2021 250.00
Yarcombe Inn Community Project – Illustrated History of The Yarcombe Inn
Remainder of Balance after above Ringfenced monies 8,595.49

Clerk Correspondence received during October:

• Email received from the Re-use Project Officer at EDDC concerning the clothing campaign encouraging everyone to shop their wardrobe to “Buy Less, Wear More”. This campaign is jam packed with useful tips, advice and tutorials to help you make the most of your clothing and waste textiles. We are all becoming increasingly aware of the environmental and social impact of fast fashion and there is no signs of this trend stopping, in fact the consumption of fast fashion, it is proposed it will nearly double in the next 30 years. This leads to the issue of its disposal, the quality and materials used, often mean that there is limited recycling options for these clothes at the end of their life. Traditional routes such as overseas sales are impacted due to covid restrictions and the falling commodity price for such bulk resources. Industrial uses require specific material types and due to the mix of fabrics found in today’s clothing, this often isn’t a viable route.

• Email received from Devon County Council to advise Devon is at a Medium Covid alert level. You can find out the alert level of your local area by using your postcode on the government’s website. There’s also an interactive map of the UK to show what rules apply where.

• Email received from Devon Councty Council concerning working together to keep Devon’s essential services running – Devon’s four main hospitals (Derriford, North Devon District, RD&E and Torbay) will work closely as a network to manage resources in the most effective way to deliver a range of services as safely as possible. While all four hospitals will continue to see and treat patients with COVID-19 who present in their Emergency Departments, they are working together to share their inpatient capacity if it is deemed medically appropriate. This may mean in some cases, to receive the most appropriate care, patients may be cared for in, or transferred to, a different hospital. This will allow the NHS in Devon to do all it can to treat COVID patients at the same time as continuing to provide planned and urgent care. The NHS Nightingale Hospital Exeter is also on standby, ready to receive COVID-19 patients, if needed.
Doctors are also calling on local people to do play their part by keeping their appointments and choosing the right service for their needs And the NHS is reminding local people that they need to play their part by continuing to follow Government’s ‘hands, face, space’ guidance on good hygiene, wearing a mask where needed, social distancing and limiting the number of people they meet with.

• Email from Devon Communities together – Dr Virginia Pearson, Director of Public Health Devon, has this week warned that while cases at the University of Exeter are declining, we are seeing an increase in rates of community transmission in Exeter and across Devon. Dr Pearson advises that:
“Everyone – and particularly those people of working age – must be extra vigilant about maintaining social distancing, handwashing, wearing face coverings and avoiding social mixing if they can”.


Sarah-Jane Martin
Clerk, Yarcombe Parish Council
Date 24th October 2020